Compliance & ReportingPurpose
1.2. Detect unauthorized access or anomalous behavior in document handling to ensure sensitive administrative law records are protected.
1.3. Produce automated logs and alerts to support regulatory obligations and internal policy enforcement.
1.4. Maintain evidentiary records for legal investigations and demonstrate due diligence in file management.
1.5. Facilitate incident response via real-time monitoring and historic access analysis.
Trigger Conditions
2.2. User attempts to access restricted files.
2.3. Files shared externally or permissions changed.
2.4. Administrator requests manual audit scan.
2.5. External systems signal access-related events via webhook/API.
Platform Variants
3.1. Microsoft 365
• Feature/Setting: Microsoft Graph API — Configure ‘List itemActivities’ to track access, edits, and shares for OneDrive and SharePoint.
3.2. Google Workspace
• Feature/Setting: Google Drive Activity API — Enable activity logging for user actions, set up push notifications on file changes.
3.3. Dropbox Business
• Feature/Setting: Events API — Monitor ‘/files/list_folder’ and ‘/file_requests/list’ with audit events enabled.
3.4. Box Enterprise
• Feature/Setting: Box Events API — Subscribe to ‘FILE.DOWNLOADED’, ‘FILE.PREVIEWED’, ‘FILE.UPLOADED’.
3.5. AWS S3
• Feature/Setting: S3 Event Notifications — Trigger access logs via CloudTrail and send Amazon SNS or Lambda alerts on reads/writes.
3.6. Azure Files
• Feature/Setting: Azure Monitor Logs — Configure diagnostic settings to record ‘read’, ‘write’, ‘delete’ operations via Activity Log.
3.7. Citrix ShareFile
• Feature/Setting: Citrix API — Use Audit Logs endpoint for real-time notifications of file operations.
3.8. Egnyte
• Feature/Setting: Egnyte Events API — Poll ‘/events’ for file access events with user metadata.
3.9. Zoho WorkDrive
• Feature/Setting: WorkDrive API — Set up ‘Activity Stream’ endpoint for document actions and permission changes.
3.10. Slack
• Feature/Setting: Audit Logs API — Watch for file access, shared, viewed, and permission-modified events in workspaces.
3.11. Salesforce
• Feature/Setting: Event Monitoring — Enable ‘FileEvent’ logs for document access within CRM records.
3.12. NetDocuments
• Feature/Setting: ndThread API — Log document open, download, and share actions in custom workspace.
3.13. iManage
• Feature/Setting: iManage Work API — Extract document access, edits, and export logs from DMS integrations.
3.14. SharePoint
• Feature/Setting: SharePoint REST API — Enable ‘GetChangeLog’ and webhooks for changes on libraries and items.
3.15. FileCloud
• Feature/Setting: Admin API — Use ‘audit log’ endpoint for file/folder access monitoring and reporting.
3.16. Nextcloud
• Feature/Setting: Activity App API — Track all file access events; push events to webhooks or syslog.
3.17. OneLogin
• Feature/Setting: Event API — Capture file-related events and security incidents linked to user access.
3.18. Okta
• Feature/Setting: System Log API — Query for file object operations and user access activities.
3.19. Smartsheet
• Feature/Setting: Event Reporting API — Log cell/row/file attachments actions and download events.
3.20. Tresorit
• Feature/Setting: Audit Log API — Retrieve file access data and permission modification logs.
Benefits
4.2. Centralized and immutable logs enable faster, evidence-based audits.
4.3. Reduced manual oversight through continuous, rule-based monitoring.
4.4. Enhanced staff accountability and role-based access mapping.
4.5. Streamlined compliance with legal, regulatory, and client confidentiality requirements.