Allergy/food restriction alert system

Purpose

1. Automate allergy and food restriction alerts to ensure compliance and child safety within a kids’ café environment.

2. Automated detection and flagging of allergies or dietary accommodations during the reservation, ordering, and food-preparation stages.

3. Automates real-time notifications for kitchen, service staff, management, and parents, reducing manual errors and improving response speed.

4. Automated data centralization supports regulatory documentation and recall capabilities for compliance audits.

Trigger Conditions

1. Automatedly triggered by submission of reservation or order forms containing allergy or food restriction information.

2. Automating alerts when flagged ingredients are selected or menu changes occur.

3. Automated update or warning when a customer record is created or modified with dietary restrictions.

4. Automates notifications if at-risk orders are placed via digital kiosks, web, or mobile apps.

Platform Variants

1. Twilio SMS

- Feature/Setting: Automate SMS alerts to staff/parents using Twilio Messaging API.
- Sample: Configure message templates and set phone number webhooks for automation upon allergy flag.

2. SendGrid

- Feature/Setting: Automate email notifications with SendGrid API v3 Mail Send.
- Sample: Set up dynamic email templates and use automated triggers from the allergen management system.

3. Slack

- Feature/Setting: Automate Slack channel posts using Incoming Webhooks for allergy alerts.
- Sample: Configure webhook URLs tied to kitchen or supervisor channels for automated alerting.

4. Microsoft Teams

- Feature/Setting: Automate channel messages using Microsoft Graph API for Teams.
- Sample: Link allergy triggers to Teams bot for notification in staff compliance channels.

5. Zapier

- Feature/Setting: Automate multi-platform alerts using Zapier’s Webhooks by Zap and Email by Zapier.
- Sample: Connect form submissions to automatable email, SMS, or app alerts.

6. Google Workspace

- Feature/Setting: Automate document and calendar event creation using Apps Script Triggers.
- Sample: Automatically generate compliance logs for each reported allergy incident.

7. Airtable

- Feature/Setting: Automate database record creation and filtered views with Airtable Automations.
- Sample: Allergy flags initiate automated record updates for each child.

8. HubSpot

- Feature/Setting: Automate workflow triggers on custom allergy/diet fields using Workflows API.
- Sample: Automatedly send alerts and CRM task assignments when flagged.

9. Salesforce

- Feature/Setting: Automate Flow Builder to push allergy alerts to relevant service and kitchen dashboards.
- Sample: Integration with Service Cloud automates compliance ticket creation.

10. ServiceNow

- Feature/Setting: Automate incident creation and notification using ServiceNow Flow Designer.
- Sample: Trigger automated allergy-related incidents for corrective actions.

11. Google Chat

- Feature/Setting: Automate bot messages using Google Chat API webhooks.
- Sample: Allergy triggers automatically post updates in kitchen/staff rooms.

12. PagerDuty

- Feature/Setting: Automate real-time escalations via PagerDuty Incidents API.
- Sample: Automate urgent allergy alerts as "critical" incidents for rapid response.

13. Pipedrive

- Feature/Setting: Automate activity reminders based on contact allergy fields with Pipedrive Automation.
- Sample: Set up automated reminders for allergen checks before each booking.

14. Freshdesk

- Feature/Setting: Automate ticket creation for allergy or compliance events using Freshdesk Webhooks.
- Sample: Allergy triggers automatisedly create tickets for follow-up.

15. Mailgun

- Feature/Setting: Automate email alerts to parents/employees using Mailgun Messages API.
- Sample: Customize automatable templates for allergy communications.

16. Asana

- Feature/Setting: Automate allergy escalation tasks using Rules and API for automated project tracking.
- Sample: Allergy triggers automated task assignments for supervisors.

17. Trello

- Feature/Setting: Automate card creation with Trello Automation (Butler) for flagged allergies.
- Sample: Automatedly add allergen alerts to project boards for daily prep.

18. Monday.com

- Feature/Setting: Automate board updates and status alerts using Monday Automations and API.
- Sample: Automated color-coded status changes for allergy-prone orders.

19. Notion

- Feature/Setting: Automate allergy log pages with Notion Integrations API for compliance support.
- Sample: New flagged allergies automate the creation of linked database entries.

20. Google Sheets

- Feature/Setting: Automate row addition and real-time sheets update via Google Sheets API.
- Sample: Incoming allergy data automatedly populates compliance sheets accessible to staff.

21. Webex

- Feature/Setting: Automate room messages using Webex Bots for immediate allergy notification.
- Sample: Setup automated alert system for live kitchen communication.

Benefits

1. Automates detection, flagging, and notification of allergen risks, minimizing manual intervention.

2. Automated alerts accelerate staff response time and reduce compliance errors.

3. Automating multi-channel alerts ensures comprehensive coverage and rapid escalation.

4. Automated logs and updates support compliance auditing, reporting, and incident tracking.

5. Automatable system scalability supports growth across multiple locations with central management.