Compliance & SecurityPurpose
1.2. Ensure compliance with security protocols by promptly activating and deactivating access upon move-in, move-out, or role change.
1.3. Synchronize records across corporate, onsite management, and third-party security systems.
1.4. Provide audit reports for regulatory checks and internal policies.
1.5. Minimize manual errors, unauthorized access, and security breaches.
Trigger Conditions
2.2. Staff or contractor onboarding/offboarding events occur within HR systems.
2.3. Lost/stolen key fob reported via helpdesk or resident portal.
2.4. Scheduled security audit or batch expirations (e.g., contractor access).
2.5. Manual request from facility manager for batch assignments/deactivations.
Platform Variants
3.1. Yardi Voyager PMS
• Function: Resident/employee move-in/out webhook for assignment/deactivation
• Sample: Configure “Lease Start” automation trigger to send resident data payload to access control API.
3.2. RealPage OneSite
• Function: Resident change notification via REST API
• Sample: Enable “Event Triggers” for move-in/move-out events pushing to webhooks.
3.3. Brivo Access Control
• Function: Create/disable credential (API: /api/credentials)
• Sample: Use HTTPS POST to /api/credentials for assignment and DELETE for deactivation.
3.4. HID Origo
• Function: Credential Management API (Add and Remove Credentials)
• Sample: Invoke /credentials endpoint with resident info for real-time updates.
3.5. Openpath
• Function: Add/Remove User Access (Admin API – /users, /users/:id)
• Sample: Automate access upon onboarding endpoint hit.
3.6. Kisi
• Function: Issue/Revoke Keycards (API: /cards, /cards/:id)
• Sample: Automatically assign card via POST; revoke via DELETE upon trigger.
3.7. SALTO KS
• Function: Add/Delete Users and Permissions (API: /users, /accessrights)
• Sample: Configure automation to update user lists based on PMS actions.
3.8. LenelS2
• Function: OnGuard REST API for badge assignment/disable
• Sample: Integrate move-in/out data to trigger OnGuard badge status changes.
3.9. Honeywell Pro-Watch
• Function: Credential API for assignment and status modification
• Sample: On “change event”, send resident info to /credentials endpoint.
3.10. Avigilon Alta
• Function: User credential assignment REST endpoint
• Sample: Use the /users API for real-time data sync.
3.11. Procore
• Function: Workflow automation for contractor access (API: /workers)
• Sample: Configure jobsite entry/exit to reflect card assignment status.
3.12. Salesforce Service Cloud
• Function: Case Management API, automate lost key card workflows
• Sample: Record update triggers access system call for deactivation.
3.13. Microsoft Power Automate
• Function: Scheduled/batched workflows for key assignment sync
• Sample: Use scheduled flows polling PMS and updating access system via HTTP action.
3.14. Okta Identity Cloud
• Function: API for managing user lifecycles, drive badge assignment
• Sample: On user status change, call facility system REST endpoint.
3.15. Google Sheets
• Function: Maintain audit log; trigger workflow on new row (add/remove)
• Sample: Script triggers POST to access API based on log entries.
3.16. Zendesk
• Function: Ticket-based workflow to trigger key fob assignment REST call
• Sample: Custom webhook on ticket update invokes external system.
3.17. Slack
• Function: Admin bot command triggers assignment/deactivation via webhook
• Sample: Use /assignfob [user] for direct workflow launch.
3.18. DocuSign
• Function: Completed lease signing triggers new access card creation (API Connect)
• Sample: Envelope completed webhook launches resident provisioning API request.
3.19. ServiceNow
• Function: HR onboarding/offboarding triggers facility access update
• Sample: Orchestration automation makes REST call to access control for user update.
3.20. Dropbox
• Function: Document upload (move-in/out sheet) triggers workflow
• Sample: Folder event initiates assignment/deactivation sequence via webhook.
Benefits
4.2. Immediate deactivation upon move-out or report of lost key improves safety.
4.3. Centralizes compliance tracking for property audits and regulatory checks.
4.4. Enhances transparency and accountability with accessible audit logs.
4.5. Scalable for single- and multi-property management without incremental effort.