Compliance & SecurityPurpose
1.2. Automating identification of policy gaps, detection of unauthorized data access, and validation of data handling with privacy mandates at regular, pre-set intervals.
1.3. Automatedly compiling compliance reports, triggering alerts, initiating remediation tasks, and documenting audit trails for professional services in business centers within facilities management.
1.4. Ensure sustained adherence to client, tenant, and regulatory privacy obligations through automated monitoring, system scans, and stakeholder notifications.
Trigger Conditions
2.2. Specific data events—such as changes to access rights, user provisioning, or PII policy updates.
2.3. Detection of new integrations, endpoints, or data processors within the environment.
2.4. Automated triggers on completion of major system updates or compliance policy revisions.
Platform Variants
• Feature: Data classification & GDPR assessment; configure ‘Scan Policy’ API for automated scans on set schedules.
3.2. OneTrust
• Feature: Assessment Automation API; automate DSR (Data Subject Rights) checks and privacy impact evaluation on regular intervals.
3.3. TrustArc
• Feature: Automated Assessment Scheduler; use ‘Compliance Schedule’ setting for automated validation workflow runs.
3.4. ServiceNow
• Feature: GRC Automated Test API; schedule automated policy and control test runs via integration hub flow designer.
3.5. SAP GRC
• Feature: Continuous Controls Monitoring (CCM); configure automated policy rules for periodic GDPR compliance checks.
3.6. AWS Config
• Feature: ‘Config Rules’ API; schedule automated evaluations for S3 PII protections and encryption status.
3.7. Google Cloud DLP
• Feature: Scheduled ‘InspectJobs’; automate scans of data repositories for personal data detection.
3.8. Okta
• Feature: System Log Event Webhooks; trigger automations on user access changes affecting personal data.
3.9. Splunk
• Feature: Cron-based Saved Searches; configure GDPR event detection automations with alert routing.
3.10. Jira Service Management
• Feature: Automations for scheduled compliance tasks using ‘Scheduled Rule’ triggers in Automation for Jira.
3.11. Atlassian Confluence
• Feature: Scheduled page checks via REST API automation for documentation audits.
3.12. Zendesk
• Feature: Automated ticket creation via Schedules API for compliance review reminders.
3.13. Workday
• Feature: Business Process Scheduling API; automate privacy review process launches by time or event.
3.14. Box
• Feature: Webhooks with scheduled scripts to verify content access permissions and audit logs.
3.15. Slack
• Feature: Scheduled message and workflow triggers for compliance reminders via Apps API.
3.16. Smartsheet
• Feature: Automated workflows; schedule GDPR task management sheets for audits.
3.17. Salesforce
• Feature: Scheduled Apex jobs to automate consent and access log checks; configure Data Classification API.
3.18. Netwrix Auditor
• Feature: Automated report delivery and risk assessment scheduler.
3.19. IBM Guardium
• Feature: Policy Automation; scheduled scans for personal data discovery and access review.
3.20. Snowflake
• Feature: Task scheduling to automate sensitive field audits via ‘TASK’ and ‘STREAM’ objects.
3.21. Asana
• Feature: Recurring task automation for compliance checklist execution using Rules.
3.22. Trello
• Feature: Butler Automation; configure recurring GDPR board review and card creation.
Benefits
4.2. Automation centralizes GDPR data obligations, generating instant alerting on risk or non-compliance.
4.3. Automated workflows improve traceability and provide auditable logs for regulators or clients.
4.4. Automating reporting and remediation initiates rapid response, minimizing breach impact.
4.5. Automator-driven checks free staff for higher-value tasks, ensuring ongoing compliance at scale.