Corporate Administration and ReportingPurpose
1.2. Automate collecting employee data, provisioning credentials, training assignments, compliance documentation, and schedule introductions.
1.3. Ensure regulatory, safety, and corporate policy adherence from day one, minimizing manual HR administration.
1.4. Provide audit-ready digital records for internal and regulatory reporting.
Trigger Conditions
2.2. Manager request for onboarding initiated via internal workflow tool.
2.3. Employee record creation in HRIS or payroll systems.
2.4. E-signature completion of job offer.
Platform Variants
• API: Human Resources/Onboarding/Create Worker — Connects upon new hire entry, fetching employee details.
3.2. BambooHR
• Webhook: Employee Added — Triggers workflow when staff profiles are created.
3.3. SAP SuccessFactors
• Integration Center: Onboarding Events — Pulls onboarding-required fields for workflow execution.
3.4. DocuSign
• Webhook: Envelope Completed — Launches next automation when offer letter is signed.
3.5. Greenhouse
• API: POST /v1/offers/accept — Registers status and activates onboarding checklist.
3.6. Okta
• API: POST /api/v1/users — Provisions email and SSO access credentials for new staff.
3.7. Microsoft Azure AD
• API: POST /users — Automates account creation, group assignment, and role provisioning.
3.8. Slack
• API: Conversations.Invite — Automatically onboards new hires to company communication channels.
3.9. Google Workspace
• API: Directory API/Users — Instantly creates company email, and calendar syncs start date.
3.10. Trello
• REST API: Create Board — Auto-generates onboarding task boards per hire.
3.11. Jira Service Management
• API: POST /rest/servicedesk — Submits IT hardware and software requests for new employees.
3.12. Gusto
• API: POST /v1/employees — Syncs payroll and compliance document workflows.
3.13. Zendesk
• API: POST /api/v2/tickets — Opens onboarding support tickets if issues arise.
3.14. Asana
• API: POST /tasks — Assigns onboarding tasks automatically to managers and new hires.
3.15. Salesforce
• REST API: Create Contact — Registers employee for training communication campaigns.
3.16. SendGrid
• API: POST /mail/send — Sends welcome email packets and checklists.
3.17. Twilio
• Messaging API: Send SMS — Notifies managers and staff of onboarding status.
3.18. Zoom
• REST API: Create Meeting — Schedules introductions and orientation sessions.
3.19. Dropbox Business
• API: /sharing/add_file_member — Gives new hires access to required documents.
3.20. Learning Management System (LMS, e.g., Docebo)
• API: POST /learners — Enrolls new hires into mandatory aviation safety and compliance training.
3.21. SAP Concur
• API: POST /v3/workers — Registers employee for travel policy acknowledgements.
3.22. QuickBooks Online
• API: POST /v3/company/employee — Adds staff for first payroll sync and reporting.
Benefits
4.2. Improved consistency and compliance with government, aviation, and corporate policies.
4.3. Clear assignment of tasks and ownership across departments.
4.4. Reduced onboarding errors and time to onboard completion.
4.5. Digital, auditable trails for regulators and internal reviews.