Corporate Administration and ReportingPurpose
1.2. Creates compliant, audit-ready expense reports by integrating real-time transaction capturing, categorization, and approval workflows.
1.3. Reduces manual entry errors by sourcing data automatically from payment, booking, and accounting services.
1.4. Supports granular cost center allocation and project-based expense tracking for precise internal billing and forecasting.
1.5. Accelerates period-end closing and financial analysis by ensuring timely availability of categorized, validated expenses for reconciliation.
1.6. Enables notification and escalation processes when expenses deviate from policy, proactively controlling costs.
1.7. Facilitates integration with tax, payroll, and compliance systems for streamlined admin and reporting.
Trigger Conditions
2.2. Receipt or invoice is uploaded to a designated folder or emailed to a specific address.
2.3. A flight, accommodation, or ancillary booking is confirmed in the air taxi management system.
2.4. Scheduled report generation at defined period end (monthly, quarterly, annually).
2.5. Policy violation detected during real-time expense scanning.
Platform Variants
3.1. SAP Concur
• API: POST /expenseReports — Push new expenses; map fields to cost centers.
3.2. Expensify
• API: createTransaction — Auto-import transaction, attach scanned receipt.
3.3. QuickBooks Online
• Expense Endpoint: POST /v3/company/
3.4. Xero
• API: POST /api.xro/2.0/Expenses — Register flight expenses, trigger draft report.
3.5. Oracle NetSuite
• REST Record Service: /expenseReports — Sync confirmed expenses from bookings.
3.6. Zoho Expense
• API: /expenses/create — Instant creation of expense items tied to air taxi trips.
3.7. FreshBooks
• API: POST /expenses — Log payment transactions on booking settlements.
3.8. Airbase
• API: /api/v1/expenses — Register card transactions, associate attachments.
3.9. Divvy
• Endpoint: expense.post — Automated import of business card spend.
3.10. Coupa
• API: POST /api/expenses — Add new expense for workflow routing.
3.11. Rydoo
• API: /api/expenses — Log air taxi bookings as travel expenses.
3.12. TripActions
• API: /travel/expenseReport — Auto-create reports for completed on-demand flights.
3.13. Brex
• API: POST /expenses — Real-time expense push from corporate spend.
3.14. Ramp
• API: /v1/expenses — Upload expenses after each air taxi transaction.
3.15. Google Sheets
• Function: Sheets API (append) — Record each transaction as a new row in a master report document.
3.16. Microsoft Excel Online
• Graph API: POST /workbook/worksheets/{id}/tables/{id}/rows/add — Add new expense data in Excel sheet.
3.17. Sage Intacct
• API: create_expenseReport — Insert a tracked corporate travel cost.
3.18. Workday
• API: /expenses/v1/expenseReports — Automate submission of expense claims by employees.
3.19. Wave Accounting
• API: POST /transactions — Enter paid invoices and receipts.
3.20. Intuit Mint
• API: /transactions/add — Record flight charges for expense aggregation.
3.21. Slack
• Workflow: Incoming Webhook — Send and log notifications of new or flagged expense entries.
3.22. Salesforce
• REST API: POST /services/data/vXX.X/sobjects/Expense__c — Sync expense records for CRM visibility.
Benefits
4.2. Accelerates reconciliation and month-end close for finance teams.
4.3. Ensures compliance by validating spends against policy in real-time.
4.4. Offers full traceability and rapid access to compliance-ready documentation for audits.
4.5. Provides granular cost attribution, improving financial planning and forecasting.
4.6. Enhances employee experience by reducing admin burden and speeding reimbursements.
4.7. Supports scalable growth—handles increasing transaction volume without staffing increment.
4.8. Seamlessly integrates with wider financial, HR, and travel management ecosystem.