Automated timesheet capturing for employees

Purpose

1.1. Eliminate manual entry errors in logging employee working hours for air taxi corporate staff; ensure real-time, tamper-proof timesheet records across operators, dispatch, and support teams.
1.2. Comply with aviation labor, duty, and rest regulations; enable instantaneous reporting, auditing, and payroll preparation.
1.3. Centralize timesheet capture for pilots, crew, maintenance, and administrative functions; enable data-driven efficiency and cost management across bases and locations.
1.4. Integrate timesheet data into resource management, rostering, HR, and regulatory compliance systems for streamlined operational administration and reporting.

Trigger Conditions

2.1. Employee clocks in or out via biometric, mobile, or web access.
2.2. RFID/NFC employee badge used at site access points.
2.3. Flight crew completes a flight segment or logs off-duty via flight ops system.
2.4. Admin schedules change or new roster allocation triggers update.
2.5. Payroll or compliance reporting deadline approaches.
2.6. Geofencing detects employee entry/exit from operational zones.
2.7. API event from HR, operations, or crew scheduling system.
2.8. Manual override or correction submitted (for audit trail).

Platform Variants

3.1. Microsoft Power Automate
• Feature: "When an item is created or modified" (SharePoint); configure to monitor digital timesheet entries and trigger downstream actions.
3.2. SAP SuccessFactors
• API: Time Management APIs; configure "POST /timesheets" for direct timesheet logging per employee/shift event.
3.3. Workday
• API: Time Tracking API endpoint "Submit Timesheet"; configure for automated push from attendance capture sources.
3.4. ADP Workforce Now
• Feature: Data Connector—Timesheet Import API; schedule batch imports from external systems via "Import Data" endpoint.
3.5. BambooHR
• API: "POST /time-tracking/entries" endpoint; set up connection for push from badge systems or mobile apps.
3.6. Kronos Workforce Central
• API: Workforce Integration Manager (WIM); automate "Employee Punch" data submission via WIM orchestrator.
3.7. Zenefits
• Feature: Custom Webhook—Timesheet Event; configure webhook to trigger on clock-in/clock-out and sync with ERP.
3.8. Monday.com
• Feature: "Automations" → "When status changes to X, log timestamp"; link board to timesheet tracking pulse.
3.9. Salesforce
• API: "Create Record" in Employee Time Object; map IoT badge or biometric event to corresponding Salesforce record.
3.10. QuickBooks Time (formerly TSheets)
• API: "PUT /timesheets"; enable event-driven update from mobile or geofenced sources.
3.11. Slack
• Feature: Workflow Builder—Capture "Quick Action" and push to HR timesheet endpoint.
3.12. Google Workspace (Apps Script)
• Script: "onFormSubmit" trigger for Google Forms; auto-record responses into Sheets and push via Apps Script to backend system.
3.13. Okta
• Feature: Identity Event Hooks—trigger on successful login at secure site, push to timesheet API.
3.14. Zapier
• Feature: "New Event in Calendar" or "New Row in Sheet" as trigger, "Webhooks POST" to timesheet system.
3.15. HubSpot
• API: CRM Extension—log working hour custom object using "Timeline Event" API via webhook.
3.16. ServiceNow
• API: "Import Set API (POST /api/now/import/timesheet)"; routine push from monitored operational systems.
3.17. Jira
• Feature: Automation rule—on workflow transition, log "Work Log" entry for timesheet.
3.18. Oracle HCM Cloud
• API: "Time Cards API"; configure automated "Submit Time Entry" action on event detection.
3.19. Azure Logic Apps
• Connector: "When a new response is submitted (Forms)", "Create Item" in SQL or Dynamics 365 timesheet table.
3.20. Freshteam
• API: "Add Attendance Entry"; push clock-in data directly upon event capture.
3.21. Rippling
• API: "Employee Time Tracking API"; configure webhook-driven entry for badge/biometric/logs.
3.22. Namely
• API: "POST /time_entries"; set up automated submissions from external capture points.
3.23. Gusto
• API: "Import Employee Hours"; configure automated batch import hook.
3.24. Zoho People
• API: Insert Records in Timesheets module; automate on external event detection.

Benefits

4.1. Elimination of manual timesheet errors and administrative overhead.
4.2. Regulatory risk reduction via real-time duty hour tracking.
4.3. Faster payroll preparation and compliance audits for air taxi personnel.
4.4. Streamlined multi-base reporting for centralized corporate oversight.
4.5. Enhanced resource allocation for dynamic on-demand flight operations.