Integration of flight records with accounting software

Purpose

1. Seamlessly synchronize air taxi flight booking records with accounting software for real-time financial tracking.

2. Automate invoice and receipt generation upon completed flights for accurate revenue recognition.

3. Instantly log fuel, crew, and maintenance expenses against specific flights for cost allocation.

4. Enable transparent reporting for audits; ensure every flight event is mapped to an accounting entry.

5. Eliminate manual data entry errors and reduce administrative overhead.

6. Support on-demand management reporting with consistently updated financial data.

Trigger Conditions

1. New flight record is created, modified, or closed in the scheduling system.

2. Completion or status change of a booking or flight leg.

3. Receipt of payment or reconciliation of outstanding invoice.

4. Addition of flight-related expenses or ancillary sales.

5. Scheduled batch update for daily or weekly synchronization.

Platform Variants

1. QuickBooks Online

• API: Create Invoice, Create Expense; configure with OAuth2; map Customer, Date, and Amount fields.
  

2. Xero

• API: Invoices – POST /api.xro/2.0/Invoices; Expenses - POST /api.xro/2.0/Receipts; Map flight, customer, and expense codes.
  

3. Sage Intacct

• API: create_invoice(), create_expense_report(); use XML Gateway; map flight reference as header field.
  

4. Netsuite

• SuiteTalk Web Services: addRecord('invoice'), addRecord('expenseReport'); configure login with Token-Based Auth.
  

5. Zoho Books

• API: /invoices, /expenses; use authtokens; map flight number to custom fields; schedule POST after flight completion.
  

6. FreshBooks

• API v1: create_invoice(), create_expense(); configure client via OAuth2, tie project to flight ID.
  

7. Microsoft Dynamics 365

• Finance and Operations module; use Data Entities - Import Invoice, Expense; configure recurring sync job.
  

8. SAP S/4HANA Cloud

• OData API: A_Invoice API, A_PurchaseOrderApi; map flight reference and cost center; scheduled batch upload.
  

9. Oracle NetSuite ERP

• REST API: POST /record/v1/invoice, /expenseReport; map fields per flight, sync status after creation.
  

10. Wave Accounting

• API: POST /receipts, /invoices; use API key; trigger on flight record close event.
  

11. MYOB AccountRight

• API: /Sale/Invoice, /Purchase/Bill; map fields to flight, use API key authentication.
  

12. KashFlow

• API: /invoices, /purchases; use app credentials; synchronize upon flight status update.
  

13. Reckon One

• JSON API: /invoice/v2, /expense/v2; trigger via webhook on booking system.
  

14. Invoice Ninja

• API: POST /invoices, /expenses; configure token, flight record to project number mapping.
  

15. FreeAgent

• API: POST /v2/invoices, /v2/expenses; OAuth2; flights set as projects; trigger on record update.
  

16. Odoo

• XML-RPC/REST: create('account.move'), create('account.payment'); use flight_id as reference.
  

17. Blackbaud Financial Edge

• API: POST /api/invoices, /expenses; flight code mapped to 'Project'; scheduled sync.
  

18. Deltek Vision

• API: POST /enterinvoice, /enterexpense; use flight order number as barcode field; map custom fields.
  

19. Acumatica ERP

• Contract-Based API: POST /entity/Invoice, /ExpenseClaim; map booking number as reference.
  

20. SAP Business One

• DI API: AddInvoice(), AddExpense(); use scheduled upload; flight id mapped to document reference.
  

21. Tally ERP

• Tally XML API: ; schedule or trigger upload of XML voucher after each flight.
  

22. Patriot Accounting

• API: POST /invoices, /expenses; use webhook to trigger automatically after booking completion.
  

Benefits

1. Reduces manual data entry by up to 90%.

2. Increases accuracy of financial records for aviation reporting.

3. Accelerates monthly closing and audit readiness.

4. Enables real-time profitability tracking per flight and per customer.

5. Frees up admin team for core, value-driving tasks.

6. Supports compliance and scalable growth in the on-demand aviation sector.