Corporate Finance and CompliancePurpose
1.2. Ensure employee timesheet submission, supervisor validation, error checks, auditing, and data transfer to payroll, with full compliance to aviation regulations.
1.3. Minimize manual intervention, reduce errors, expedite approvals, and maintain audit-ready digital records.
1.4. Enable cross-departmental collaboration and reporting, covering global entity requirements and labor compliance for aviation workforce.
Trigger Conditions
2.2. Employee timesheet entry or modification detected in HRMS.
2.3. Supervisor/manager timesheet approval pending status update.
2.4. Payroll cutoff reminders or regulatory compliance deadlines.
Platform Variants
3.1. Workday
• Feature/Setting: Integrate Workday Time Tracking API (SubmitTime, GetTimeEntries, ApproveTimeSheet) for submission and approvals.
3.2. SAP SuccessFactors
• Feature/Setting: OData TimeSheet API endpoint—POST/GET/APPROVE actions for timesheet entries and approvals.
3.3. Oracle HCM Cloud
• Feature/Setting: REST API for submitting and updating time cards (POST /hcmRestApi/resources/latest/timeCards).
3.4. BambooHR
• Feature/Setting: BambooHR Time Tracking API—POST/add_timesheet_entries, GET/pending_approvals.
3.5. ADP Workforce Now
• Feature/Setting: Time API (POST /time/v1/entries, PATCH /time/v1/approvals) for timesheet management.
3.6. Kronos Workforce Central (UKG)
• Feature/Setting: REST Integration Hub—Push/pull timesheet data, approval updates.
3.7. Microsoft Power Automate
• Feature/Setting: Timesheet approval flows—"When a form is submitted" + "Start an approval."
3.8. ServiceNow
• Feature/Setting: Workflow Configuration—Scheduled workflow for collecting, routing, and approving timesheets.
3.9. Slack
• Feature/Setting: Workflow Builder—Trigger reminders, collect submissions, send to approval channel via Slack API.
3.10. Google Sheets
• Feature/Setting: Apps Script/autotrigger for form submission, log timestamps, notify via email API.
3.11. DocuSign
• Feature/Setting: eSignature workflow for batch timesheet approvals—API envelopes for routing.
3.12. Gmail (Google Workspace)
• Feature/Setting: Automated reminders to submit or approve via scheduled email triggers (Gmail API, send).
3.13. Outlook 365
• Feature/Setting: Email rules to forward pending tasks, approval requests (Graph API, mail/send).
3.14. Asana
• Feature/Setting: Task/Section automation—auto-assign tasks, setup approval workflow via Asana API (tasks.create, tasks.addFollowers).
3.15. Jira
• Feature/Setting: Automation rule for timesheet ticket creation, status updates via REST API (POST /issue, POST /transition).
3.16. Monday.com
• Feature/Setting: Automations—"When Status changes" trigger notification/request via API.
3.17. Zapier
• Feature/Setting: Multi-step workflow automation; trigger on timesheet form entry, push to approval integration.
3.18. Tableau
• Feature/Setting: Scheduled extract/refresh of timesheet data for compliance reporting via Tableau REST API.
3.19. QuickBooks Online
• Feature/Setting: Time Tracking API, create/approve time activities, integrate with payroll.
3.20. Salesforce
• Feature/Setting: Custom objects for timesheets; workflow rules (Process Builder/Flow) to route and approve.
3.21. SFTP
• Feature/Setting: Automated file transfer of timesheet data for off-platform payroll/audit; use batch SFTP connection, monitor folders.
Benefits
4.2. Greater compliance and validation—systematic audit trail and secure approval records.
4.3. Enhanced accuracy—validated entries reduce risk of payroll or regulatory issues.
4.4. Timely escalation for pending approvals—avoids payroll delays or compliance violations.
4.5. Cross-platform integration—syncs HR, payroll, and reporting systems for transparent oversight.