Automated expense reporting and reimbursement

Purpose

1. Streamline expense capture, submission, approval, and reimbursement for employees traveling through or working within airport facilities.

2. Eliminate manual entry by integrating corporate cards, receipts, and travel systems, minimizing compliance risks.

3. Ensure timely processing of expenses, real-time policy compliance checks, and immediate reimbursement initiation.

4. Enable department-level analytics, automated audit trails, and integration with accounting systems.

Trigger Conditions

1. Employee submits an expense via mobile app, email, or web portal.

2. Corporate card transaction detected for travel or airport-related service.

3. Digital receipt captured via optical character recognition (OCR) upon upload.

4. Scheduled report required at regular intervals (e.g., weekly or monthly).

5. Expense claimed exceeds preset threshold or triggers policy exception.

Platform Variants

1. SAP Concur

• API: POST /v3/expense/entries — submit expense items with metadata and receipts.
  

2. Expensify

• API: CreateExpense — push expense data and images for real-time logging.
  

3. QuickBooks Online

• API: POST /v3/company/expense — sync expense lines and attach documents.
  

4. Xero

• Endpoint: POST /api.xro/2.0/Receipts — upload claimed amounts, categories, and receipt files.
  

5. Zoho Expense

• API: POST /api/v1/expenses — submit structured expense objects with source info.
  

6. Workday

• SOAP Function: ExpenseReport_Add — create itemized, policy-compliant reports.
  

7. Oracle ERP Cloud

• REST: POST /fscmRestApi/expenses/expenseReports — auto-create reports with predefined templates.
  

8. Microsoft Power Automate

• Connector: “Create item” (SharePoint or Excel) — record each expense for approval.
  

9. Slack

• API Method: chat.postMessage — trigger notifications for submission requests/approvals.
  

10. Google Workspace (Apps Script)

• Method: MailApp.sendEmail() — send reminders and escalate pending reports.
  

11. Dropbox

• API: /files/upload — store digital receipts attributed by metadata.
  

12. Airtable

• API: POST /v0/app/Expenses — log and classify claims with linked receipts.
  

13. FreshBooks

• API: POST /expenses — push categorized entries for financial logging.
  

14. Stripe

• API: Create Payout — initiate reimbursement transfer post-approval.
  

15. PayPal

• API: Payouts — batch-send reimbursement to employee wallets.
  

16. DocuSign

• API: Envelopes:create — route high-value claims for digital approval.
  

17. HubSpot

• Workflow webhook — update records with every expense event.
  

18. ServiceNow

• API: Table API POST /now/table/expense_report — automate IT/HR-related expenses from airport offices.
  

19. Trello

• API: POST /1/cards — board card for each new expense needing review.
  

20. Jira

• REST API: POST /rest/api/2/issue — create workflow ticket for flagged expense items.
  

21. Dropbox Sign (formerly HelloSign)

• API: SignatureRequest.send — gather additional digital signatures for compliance.
  

22. Square

• API: CreatePayment — match expense with airport retail purchase for automation.
  

Benefits

1. Reduces manual entry and paperwork, freeing staff for higher-value tasks.

2. Supports policy compliance with instant validation and exception flagging.

3. Accelerates reimbursement, boosting employee satisfaction and transparency.

4. Centralizes expense data for financial control, audit, and analytics.

5. Seamlessly integrates corporate, payroll, and banking systems, ensuring end-to-end automation in airport corporate processes.