Contract renewal and compliance tracking

Purpose

1.1. Automate contract renewal tracking and ensure all compliance documentation and deadlines for airport facility vendors, tenants, and service providers are managed without manual oversight.
1.2. Synchronize contract records, notify stakeholders, trigger legal review, collect signatures, and archive completed contracts centrally.
1.3. Provide real-time monitoring, automated reminders, escalation alerts, and digital audit trails to meet regulatory and corporate governance for airport environments.
1.4. Integrate with compliance, procurement, legal, and document management systems for seamless process continuity and data integrity.

Trigger Conditions

2.1. Contract expiry date approaching (X days pre-expiration).
2.2. Receipt of updated compliance document or certification from regulatory body.
2.3. Missing or incomplete contract compliance fields in the record.
2.4. Periodic audit/assessment schedule due for review.
2.5. Stakeholder update to contract metadata or value thresholds triggering re-approval.

Platform Variants

3.1. DocuSign
• Feature/Setting: Use eSignature workflow trigger, set webhook for "Envelope Status: Completed," push reminders for unsigned contracts.
3.2. Salesforce
• Feature/Setting: Process Builder/Flow, add logic for “Contract Expiry Date,” integrate with email task creation API.
3.3. Microsoft Dynamics 365
• Feature/Setting: Power Automate, schedule contract review flows, auto-generate renewal cases.
3.4. ServiceNow
• Feature/Setting: Compliance workflow engine, configure contract lifecycle triggers and reminder notifications.
3.5. SAP Ariba
• Feature/Setting: Contract management API, set expiry notifications, update compliance tracker via integration.
3.6. Workday
• Feature/Setting: Business Process Framework, trigger renewal task, compliance form collection at set intervals.
3.7. Google Workspace
• Feature/Setting: Google Apps Script, schedule scan of Drive for contract folders, send email alerts.
3.8. Slack
• Feature/Setting: Workflow Builder, webhook for escalation alert on non-compliance or signature delays.
3.9. Asana
• Feature/Setting: Task automation via API; auto-create task on upcoming contract deadlines.
3.10. Trello
• Feature/Setting: Calendar Power-Up, Bot for due date checklist and compliance card updates.
3.11. Monday.com
• Feature/Setting: Automation recipes for date-based triggers, API to update contract renewal status.
3.12. Airtable
• Feature/Setting: Automations for date fields, integration with external legal API for compliance validation.
3.13. Oracle Cloud ERP
• Feature/Setting: Configuration of event-based triggers for contract module, send reminder emails via workflow.
3.14. Zendesk
• Feature/Setting: Schedule ticket creation when contracts are due, link attachments for compliance review.
3.15. Jira
• Feature/Setting: Automation rules for issues linked to contract renewals, trigger compliance issue creation.
3.16. Dropbox
• Feature/Setting: File activity webhook to monitor contract folder, send renewal prompt if new version uploaded.
3.17. SharePoint
• Feature/Setting: Power Automate for document library scans, compliance status column automation.
3.18. Box
• Feature/Setting: Metadata-based workflow triggers, alert stakeholders on approaching contract expiration.
3.19. HubSpot
• Feature/Setting: Workflow for contract pipeline stage, sequence for automated renewal communications.
3.20. Okta
• Feature/Setting: API to restrict access on non-compliance, SSO directory sync for approved vendor status.

Benefits

4.1. Eliminates manual reminders and spreadsheet tracking, decreasing administrative burden.
4.2. Reduces compliance risk by ensuring timely contract renewals and documentation.
4.3. Standardizes airport corporate processes, improving accountability across legal and procurement.
4.4. Enhances audit readiness with actionable records and operational transparency.
4.5. Scales efficiently as vendor, tenant, and service provider relationships grow.