Leave request and approval processes

Purpose

1. Automate end-to-end leave request and approval workflows to minimize manual intervention for airport facility employees, supervisors, and HR teams.

2. Ensure real-time notifications, compliance with aviation staffing regulations, accurate leave balances, integrated time tracking, and rapid escalation for unapproved leave requests.

3. Seamless integration with existing HRIS, payroll, and operational rosters for minimal disruptions and centralized recordkeeping.

Trigger Conditions

1. Submission of leave request form by airport staff via portal, mobile app, or chat platform.

2. Direct email with structured leave request received in HR mailbox.

3. Supervisor or team lead initiates leave on behalf of employee.

4. Scheduled periodic checks for leave requests pending action.

Platform Variants

1. Microsoft Power Automate

• Flow: “Automated cloud flow; When a new item is created (SharePoint list for leave requests)”
  
• Configure approval module with parallel/boss escalation and integrate with Outlook for notifications.
  

2. Zapier

• Trigger: “New Form Entry in Google Forms”
  
• Action: “Send Approval Email in Gmail”; Action: “Update Row in Google Sheets (leave tracker)”
  

3. ServiceNow

• Feature: “HR Service Delivery: Case and Knowledge Management”
  
• Configure Employee Center for submit/approve workflows, with automated notifications via Now Mobile.
  

4. BambooHR API

• Endpoint: “POST /api/gateway.php/{company}/v1/time_off/request”
  
• Automate record creation for leave and update balances.
  

5. Workday RaaS

• Service: “Workday Time Off Request API – POST Request”
  
• Configure callback for approval status notifications to user and manager.
  

6. SAP SuccessFactors

• Integration Center: “OnChange Event for Employee Time Entity”
  
• Function: Auto-start workflow, update records, send to supervisor for approval.
  

7. monday.com Automations

• Trigger: “When status changes to Leave Requested”
  
• Action: “Notify person, Move item to Approved/Rejected Group”
  

8. Google Workspace Apps Script

• Trigger: “onFormSubmit for Google Form (Leave Request)”
  
• Script Action: Send email to manager, auto-log leave in Calendar.
  

9. Slack Workflow Builder

• Trigger: “Request Leave Button pressed in Channel”
  
• Action: “Send approval request DM to supervisor”; Follow-up with HR integration using webhook.
  

10. Jira Service Management

• Service: “HR Service Desk Project – Issue Created Trigger”
  
• Automation: Assign to HR group, auto-update Confluence page for records.
  

11. Trello Automation (Butler)

• Trigger: “Card with label Leave Request added to board”
  
• Action: “Send Slack/Email to Manager, Move card on approval.”
  

12. Asana Rules

• Trigger: “Task created with ‘Leave Request’ custom field”
  
• Action: “Add Approver, Auto-complete and log if approved.”
  

13. Oracle HCM Cloud

• Task Flow: “Employee Self-Service Absence Request”
  
• Integration with Approval Workflow Engine, update balances via REST API.
  

14. Freshservice

• Module: “Service Catalog Request – Leave”
  
• Configure Approvals, Automated Notifications and Escalation rules.
  

15. Jira Automation

• Rule: “On issue created in Leave project”
  
• Action: Auto-assign to supervisor for review, status update to requester.
  

16. Zoho People API

• Endpoint: “POST /leave/applications”
  
• Configure leave approval status webhooks for notifications.
  

17. Salesforce Flow

• Trigger: “Leave Request Record Created”
  
• Actions: Assign approval task, update status field, email notifications.
  

18. Kronos Workforce Ready API

• Function: “Time Off Request Endpoint”
  
• Auto-calculate balances and route for approval.
  

19. ClickUp Automations

• Trigger: “New Task in Leave Category”
  
• Actions: “Change Status, Notify HR, Archive rejected requests”
  

20. HubSpot Workflows

• Trigger: “Form submission: Leave Request”
  
• Action: “Send internal notification, create task for approver.”
  

21. Smartsheet Automated Workflow

• Trigger: “Row Added to Leave Sheet”
  
• Action: “Request Approval, Update Status, Notify via Email.”
  

22. GitHub Actions (for Dev/IT Teams)

• Trigger: “New issue with label: Leave Request”
  
• Action: Request review/approval from team lead, auto-close with status update.
  

Benefits

1. Reduces HR and supervisor workload by automating repetitive leave approval tasks.

2. Guarantees audit-ready documentation and detailed request tracking.

3. Speeds up leave approvals, minimizing operational disruptions for airport facilities.

4. Maintains compliance with aviation staffing minimums and scheduling needs.

5. Integrates seamlessly with payroll and roster systems, ensuring data consistency.

6. Preserves transparency and communication between staff and management regarding leave status.