Corporate Processes AutomationPurpose
1.2. Minimize manual processing, reduce human error, ensure compliance, and speed up payment cycles.
1.3. Integrate with financial, document management, procurement, and notification systems for seamless workflow management.
1.4. Maintain audit trails for transparency and regulatory adherence in aviation industry operations.
Trigger Conditions
2.2. Invoice file upload via secure portal (PDF, image, XML).
2.3. Third-party API request with invoice data.
2.4. Scheduled batch job detecting new invoice entries in ERP or procurement systems.
Platform Variants
3.1. Microsoft Power Automate
• Feature/Setting: Trigger on new Outlook email/attachment; use AI Builder for invoice extraction; push to Dynamics 365 for validation; approve via adaptive card.
• Configuration: Connect Outlook "When new email arrives" → AI Builder "Process and extract invoice" → Dynamics 365 "Create record."
3.2. Zapier
• Feature/Setting: Gmail "New Attachment," Webparser step, Xero "Create Bill," Slack "Send Approval."
• Configuration: Gmail → Zapier Parser → Xero Create Bill → Slack approve/reject action.
3.3. UiPath
• Feature/Setting: Invoice Processing Robot; Orchestrator job for SAP/Oracle validation.
• Configuration: Document Understanding activities → SAP/Oracle invoice push.
3.4. SAP Integration Suite
• Feature/Setting: API management for B2B invoice receipt; process orchestration for payment run.
• Configuration: Setup API trigger, route to SAP S/4HANA "Create Incoming Invoice" API.
3.5. Oracle Integration Cloud
• Feature/Setting: Email adapter, Document extraction, Payables Cloud "Create Invoice."
• Configuration: Email receive → Data extraction node → Oracle Payables Cloud API.
3.6. Coupa
• Feature/Setting: API endpoint "POST /invoices," Approval Flow, Payment trigger integration.
• Configuration: AP Portal setup, webhook to internal process.
3.7. QuickBooks Online
• Feature/Setting: API "Create Bill," Email-to-bill import service.
• Configuration: API trigger or email rule push to QuickBooks Bill API.
3.8. DocuSign
• Feature/Setting: Envelope creation for approval signatures, DocuSign Connect for webhook response.
• Configuration: New document triggers DocuSign Envelope, on sign push to payment step.
3.9. ApprovalMax
• Feature/Setting: Multi-tier approvals workflow integrated with Xero/QuickBooks bills.
• Configuration: Set up rules for invoice type/amount to trigger approvals.
3.10. IBM App Connect
• Feature/Setting: Email poller, Document OCR flow, ERP posting node.
• Configuration: Poll mailbox → extract invoice fields → ERP create invoice API.
3.11. Google Cloud Vision API
• Feature/Setting: OCR invoice image-to-text.
• Configuration: Drive upload triggers Vision API, data extraction for workflow.
3.12. Amazon Textract
• Feature/Setting: PDF/image invoice analysis; extract key invoice data.
• Configuration: S3 upload → Textract processing → output to next workflow step.
3.13. ABBYY FlexiCapture
• Feature/Setting: Automated invoice capture engine, ERP connector.
• Configuration: Inbox watch, data extraction, API post to ERP.
3.14. FreshBooks
• Feature/Setting: API "Create Invoice," Email-to-invoice.
• Configuration: Invoice arrives by email, parsed, API creates FreshBooks transaction.
3.15. Basware
• Feature/Setting: Invoice Automation, REST API integration.
• Configuration: API endpoint for invoice data ingest, approval flow routing.
3.16. Slack
• Feature/Setting: API "chat.postMessage" for approval request, button actions for decision.
• Configuration: Automated invoice sends Slack message; user approves/rejects.
3.17. ServiceNow
• Feature/Setting: API to create invoice request/ticket, Flow Designer for approval automation.
• Configuration: Incoming invoice piped to ServiceNow, routed for approval.
3.18. Salesforce
• Feature/Setting: Email-to-case for invoice, Flow to create payable record, Approval Process.
• Configuration: Email parses invoice, automation creates payable, route for approval.
3.19. NetSuite
• Feature/Setting: SuiteTalk Web Services "add" for Vendor Bill, Workflow module for approvals.
• Configuration: Automated invoice data triggers SuiteTalk add vendor bill, invoke workflow.
3.20. Trello
• Feature/Setting: API "Create Card" for new invoice, Checklist for process steps.
• Configuration: Invoice parsed, Trello card auto-created, checklist reflects stages.
3.21. Dropbox Business
• Feature/Setting: File webhook, API for file upload detection.
• Configuration: New invoice upload triggers downstream approval/payment flows.
3.22. Box
• Feature/Setting: API "Webhook on file upload," Integration with DocuSign or ERP.
• Configuration: Invoice placed in folder, webhook triggers automation sequence.
3.23. PayPal
• Feature/Setting: Payouts API for automated supplier payment.
• Configuration: On invoice approval, trigger Payouts API with supplier credentials.
3.24. Stripe
• Feature/Setting: Customer-Invoice API for automated payout; webhook on approval.
• Configuration: API call upon approved invoice, auto-initiate payment.
Benefits
4.2. Enhanced accuracy and compliance through environment-specific validations and audit trails.
4.3. Seamless integration with airport's core legacy and cloud financial systems.
4.4. Real-time status notifications, transparent approval workflow, faster supplier payments.
4.5. Scalable setup for seasonal or volume spikes in facility suppliers and contractors.