Reminders for students and teachers about upcoming classes

Purpose

 1.1 Automate the sending of reminders to students and teachers concerning upcoming Chinese language classes, including start times, virtual meeting links, class materials, and special instructions.
 1.2 Automated reminders reduce no-shows, increase punctuality, support easy rescheduling, and optimize attendance tracking through automating communication workflows.
 1.3 Automation covers reminders for initial class enrolment, recurring class sessions, schedule changes, cancellations, and follow-up after class.

Trigger Conditions

 2.1 Time-based: Automatedly triggered X hours or Y days before class based on schedule.
 2.2 Event-based: Enrollment confirmation, reschedule events, or substitute teacher assignment.
 2.3 API/Webhook: External schedule change in LMS or school management system initiates automated reminder.

Platform Variants

 3.1 Twilio SMS
  • Feature/Setting: Automate SMS via programmable messaging API (POST /Messages).
  • Configure recipient phone, message template, send time.

 3.2 SendGrid Email
  • Feature/Setting: Automator for scheduled transactional email API (POST /mail/send).
  • Set personalized subject, HTML body, scheduled delivery time.

 3.3 Slack
  • Feature/Setting: Automation to send reminders to channels/users using chat.postMessage API.
  • Configure recipient, formatted message, scheduled posting window.

 3.4 Microsoft Teams
  • Feature/Setting: Automator triggers scheduled messages via Graph API /chats/{id}/messages.
  • Set team, participant, message content.

 3.5 WhatsApp Business API
  • Feature/Setting: Automated templated notifications via /v1/messages endpoint.
  • Pre-approve message templates and configure dynamic content.

 3.6 Google Calendar
  • Feature/Setting: Automate event reminders through Calendar API push notifications or event reminders.
  • Configure reminder time, method (popup/email), attendee list.

 3.7 Zoom
  • Feature/Setting: Automated meeting reminders via Zoom API (POST /users/{userId}/meetings/notifications).
  • Set participants and meeting details.

 3.8 Outlook
  • Feature/Setting: Automate calendar event email invites via Microsoft Graph API /me/events.
  • Configure invitees, reminder time.

 3.9 Mailgun
  • Feature/Setting: Triggered email automation via messages API (POST /messages).
  • Configure dynamic content, recipient, subject, and schedule.

 3.10 Facebook Messenger
  • Feature/Setting: Automate chat reminders using Messenger Platform Send API (/v13.0/me/messages).
  • Set recipient Messenger ID and message template.

 3.11 Telegram
  • Feature/Setting: Scheduled bot reminders using sendMessage API.
  • Set chat_id, message, and scheduled dispatch.

 3.12 Viber
  • Feature/Setting: Automated messages via Viber REST API /pa/send_message.
  • Define receiver, message content, and scheduled time.

 3.13 Salesforce
  • Feature/Setting: Workflow automation for reminder tasks/notifications (Process Builder / API).
  • Set contacts, message, and timing from object triggers.

 3.14 HubSpot
  • Feature/Setting: Automate workflows for class reminders in CRM (Workflows API).
  • Define trigger events, recipient properties, and template use.

 3.15 Zapier
  • Feature/Setting: Use automated Zaps for multi-channel reminders across chosen apps.
  • Trigger on new record/event, action is message/send.

 3.16 Google Chat
  • Feature/Setting: Automated reminders via chat.spaces.messages.create API.
  • Specify space, message, and time.

 3.17 Discord
  • Feature/Setting: Automated reminder bots using Create Message endpoint.
  • Configure server/channel, message content, and timing.

 3.18 ActiveCampaign
  • Feature/Setting: Automated campaign triggers with Automated Email (POST /api/3/campaigns).
  • Set list, email template, and scheduling condition.

 3.19 Asana
  • Feature/Setting: Automated reminders as tasks or notifications via API (POST /tasks).
  • Define assignee, due date, and message.

 3.20 Pipedrive
  • Feature/Setting: Automate reminder activities using Activities API.
  • Configure user, type, due time, and note.

Benefits

 4.1 Automates repetitive communication, reducing staff workload.
 4.2 Automated reminders increase class attendance and punctuality.
 4.3 Automates information consistency, reducing manual errors.
 4.4 Flexible automation adapts to schedule changes and class rescheduling.
 4.5 Automating across platforms ensures students and teachers receive reminders in their preferred channels.
 4.6 Automatedly delivers multi-language messages, critical for diverse user bases.
 4.7 Custom automation rules enable personalizing reminders per user/role.
 4.8 Automateable triggers allow scaling operations as the school grows.
 4.9 Centralizes tracking of automated communications for analytics.
 4.10 Automates compliance with notification and communication policies.