Auto-scheduling of classes and sending reminders

**Purpose**

1.1. Automate the scheduling of accounting classes, allocate times/rooms, enroll students, prevent conflicts, notify instructors, and send timely reminders to all participants through preferred communication channels (email, SMS, app push, calendar invites).
1.2. Handle recurring class organization, last-minute updates/cancellations, integrate payments, collect attendance, and provide data for reporting.
1.3. Ensure seamless information flow between students, instructors, and admin without manual intervention, supporting compliance and optimizing resource allocation.

**Trigger Conditions**

2.1. New class/course created on CRM or LMS platform.
2.2. Student enrollment/registration detected.
2.3. Administrator input for schedule changes or classroom allocation.
2.4. Predefined interval before class starts (e.g., 24 hours, 1 hour).
2.5. Status change (e.g., class rescheduled or canceled).

**Platform Variants**

3.1. Google Calendar
• API: Calendar API – Create event, invite attendees, automate reminders via notifications.
• Sample: Configure API call to ‘events.insert’ with class data and reminder settings.

3.2. Microsoft Outlook/Office 365
• API: Microsoft Graph Calendar – Create/send calendar invites, update or delete as per schedule changes.
• Sample: Use ‘Create event’ in Graph API with ‘reminderMinutesBeforeStart’ set.

3.3. Zoom
• API: Meetings API – Schedule meetings, add registrants, send meeting emails.
• Sample: Call ‘POST /users/{userId}/meetings’ with class info.

3.4. Twilio SMS
• API: Messaging API – Send SMS class reminders and schedule confirmations to students/instructors.
• Sample: Use ‘messages.create’ with dynamic message body and scheduled send time.

3.5. SendGrid
• Feature: Email API – Automate transactional emails for class schedules and reminders.
• Sample: Configure ‘mail/send’ endpoint with personalizations and scheduling.

3.6. Slack
• API: chat.postMessage – Send direct or channel notifications for class events.
• Sample: Target users with message template and dynamic scheduling.

3.7. Telegram
• API: sendMessage – Deliver reminders to students/users enrolled in group or private chats.
• Sample: Use bot API with chat_id and event message.

3.8. WhatsApp Business API
• Feature: Message templates – Push personalized schedule reminders.
• Sample: Send scheduled template message with class time.

3.9. Salesforce
• API: Flow Automation/Event Management – Create calendar events, task reminders, and trigger outbound messages.
• Sample: Trigger flow on object ‘Class_Schedule__c’ creation/update.

3.10. HubSpot
• Workflow: Automation triggers – Send reminder emails or SMS when date properties approach.
• Sample: Use ‘Workflows’ on enrollment date with ‘delay until’ step.

3.11. Moodle
• API: Calendar events – Insert events for all course members and trigger outbound emails.
• Sample: Core_calendar_create_calendar_events API call.

3.12. Canvas LMS
• API: Calendar Events – Automate course schedule, notification, and ICS invites.
• Sample: Use ‘Create a Calendar Event’ endpoint.

3.13. Pabbly Connect
• Feature: Workflow automation – Multi-step scheduling & notifications across email/SMS/apps.
• Sample: Build workflow triggered by ‘new class’ event.

3.14. Zoho CRM
• Workflow: Custom Functions – Create follow-up tasks/events for classes.
• Sample: Scripted function on module ‘Courses’.

3.15. Airtable
• API: Automations – Trigger class record update event to notify students via email/SMS.
• Sample: Use ‘When record matches conditions’ automation.

3.16. Calendly
• API: Event Types/Webhooks – Auto-create booking links and send confirmation/reminders.
• Sample: Use webhook on ‘Event scheduled’.

3.17. Mailchimp
• Feature: Emails and Journeys – Schedule and send automated sequences for each student.
• Sample: Customer Journey with ‘class start date’ as trigger.

3.18. Monday.com
• Automation: Notification/Integration automations – Alert on due dates.
• Sample: Set automation ‘When date arrives, send notification to’.

3.19. Notion
• API: Integration – Create/update schedule database with reminders using connected tools.
• Sample: ‘Create page’ automation for new courses.

3.20. Asana
• Feature: Task Creation/Reminders – Assign class event as task with due dates and comments.
• Sample: Use ‘Create task’ with custom field reminders.

3.21. Zapier
• Feature: Connected workflow builder – Trigger multi-platform scheduling/reminders.
• Sample: Zap with Google Sheets trigger and Slack/Email actions.

3.22. ClickSend
• API: SMS/Email – Schedule and broadcast reminders to participants globally.
• Sample: Schedule SMS via ‘Send SMS’ endpoint.

3.23. Intercom
• Feature: Message/event triggers – Notify users via in-app messages or email based on class date.
• Sample: Set up series with event-based triggers.

3.24. Shopify (if courses booked as products)
• Flow: Order Created Webhook – Start automation for schedule/reminders on order placement.
• Sample: Webhook triggers subsequent reminder flows.

**Benefits**

4.1. Drastically reduces manual errors, double bookings, or missed classes.
4.2. Increases student engagement and attendance through multi-channel, timely reminders.
4.3. Fosters real-time communication and action on schedule updates or cancellations.
4.4. Frees up administrative resources for higher-value academic planning.
4.5. Supports scale—handles volume spikes in registrations and notifications automatically.
4.6. Integrates with existing EduTech infrastructure and tools commonly used in accounting schools.
4.7. Provides audit/compliance trail for all schedule communications and changes.