Course evaluation collection

Purpose

1. Automate the collection, collation, and analysis of course evaluations from students in art school programs.

2. Empower academic leadership to automatically gather actionable feedback across visual and performing arts courses.

3. Enhance course quality by automating regular feedback loops and reducing manual intervention in evaluation administration.

4. Increase participation rates via seamless, automated reminder and follow-up mechanisms.

5. Automator consolidates responses to support continuous content improvement and faculty development.

Trigger Conditions

1. End of term or course completion date automatically reached.

2. Manual initiation from academic scheduler or admin dashboard.

3. Enrollment or attendance data signals completion status from LMS integrator.

4. Course instructor requests evaluation automation for specific classes.

5. Student attendance thresholds hit predefined value, triggering automated invitations.

Platform Variants

1. Twilio SMS

• Feature/Setting: Automate outbound SMS invites; configure SendMessage API with class roster phone numbers and evaluation URL.
  

2. SendGrid

• Feature/Setting: Automate personalized email campaigns; configure Send API with dynamic templates for each course section.
  

3. Google Forms

• Feature/Setting: Automate form generation and distribution; use Google Forms API to dynamically create and email individualized links.
  

4. Google Sheets

• Feature/Setting: Automate input collection; use Sheets API for instant response logging and collated reporting.
  

5. Slack

• Feature/Setting: Automated DM reminders; utilize Chat.PostMessage API to notify students in dedicated channels.
  

6. Salesforce

• Feature/Setting: Automate survey distribution; use Survey Invitation & Email Services for contact lists and course groups.
  

7. Typeform

• Feature/Setting: Automate form filling invitations; integrate Responses API to collect and export responses directly.
  

8. Airtable

• Feature/Setting: Automate course roster-based form assignments; use Automations and API to trigger evaluations.
  

9. HubSpot

• Feature/Setting: Automate targeted email surveys; leverage Workflows and Email API for segmented delivery.
  

10. Microsoft Teams

• Feature/Setting: Automate chat-based prompts; use Graph API to notify cohorts and collect anonymous feedback.
  

11. SurveyMonkey

• Feature/Setting: Automate survey invitations; implement Create Collector and Send Survey APIs for batch delivery.
  

12. Zoho Survey

• Feature/Setting: Automate survey batch sending and reminder cycles; use Zoho Survey API for scheduled dispatch.
  

13. Canvas LMS

• Feature/Setting: Automate course-completion triggers; use API to deliver custom evaluation links based on completion.
  

14. Moodle

• Feature/Setting: Automate evaluation workflows; leverage Events API for real-time, per-course triggers.
  

15. Monday.com

• Feature/Setting: Automate workflow boards; use Integrations and API to launch and monitor evaluation tasks.
  

16. Notion

• Feature/Setting: Automate distribution lists and collated results; Notion API for automated outreach and logging.
  

17. Zendesk

• Feature/Setting: Automate support for submissions; integrate Ticket API for handling evaluation issues or queries.
  

18. Mailchimp

• Feature/Setting: Automate email campaign scheduling; use Campaigns API for batch evaluation reminders.
  

19. Outlook 365

• Feature/Setting: Automate template-based mailing; utilize REST API for scheduled evaluation deployment.
  

20. JotForm

• Feature/Setting: Automate survey delivery and response gathering; use JotForm API for custom notifications and exports.
  

21. Trello

• Feature/Setting: Automate tracking of pending responses; use Card creation API to represent each outstanding evaluation.
  

22. Quickbase

• Feature/Setting: Automate result aggregation and dashboarding; use RESTful API for automated import of responses.
  

23. Asana

• Feature/Setting: Automate reminder tasks; task creation API for automating follow-up on evaluation completion.
  

Benefits

1. Automates feedback collection, eliminating manual outreach and consolidating multi-source feedback.

2. Increases efficiency by automating course feedback loops, improving response rates and reducing admin workload.

3. Automates reporting and insights generation for rapid pedagogical adjustment.

4. Ensures evaluation intervals and reminders are automatedly maintained without staff intervention.

5. Facilitates compliance by automating data retention and privacy measures with audit-ready logs.

6. Enables automation of communication channels, supporting students’ preferred methods for higher engagement.

7. Accelerates the automation of actionable insights, empowering data-driven curriculum improvement.