Course material submission automation

Purpose

1. Automate the submission, collection, and organization of course materials for visual and performing arts programs, ensuring standardized intake, timestamped records, content validation, revision history, instructor notifications, and secure archiving.

2. Automate reminders for deadlines, check for missing files or incorrect formats, and automate approval workflows for department heads, while integrating with learning management systems and cloud storage for scalable, compliant, and transparent course content management.

Trigger Conditions

1. Material upload by instructor or guest instructor detected on portal, cloud folder, or LMS.

2. Scheduled deadline approaching (calendar-based trigger).

3. Submission form completed via web, app, or email.

4. File modification or version update in central storage.

5. Admin request for bulk material collection.

Platform Variants

1. Google Drive

• API: Files: Watch; automates detection of new/edited files in specific folders for art course uploads
  

2. Dropbox

• API: /files/list_folder & /files/upload; automates polling/listening for new submissions to institutional folders
  

3. SharePoint

• API: /items/{item-id}/versions; automates version tracking and structured archiving of course documents
  

4. Canvas LMS

• API: POST /api/v1/courses/:course_id/files; automates direct course content submission and instructor tagging
  

5. Blackboard

• Feature: REST API /courses/{id}/contents; automates ingestion and validation of submitted materials
  

6. Microsoft Teams

• Feature: Channel File Tab, Graph API /me/drive/root; detects and automates announcements of new submissions
  

7. Asana

• Feature: Task Automation, Attachments API; automates task creation and assignment for submitted material review
  

8. Slack

• Feature: Files.upload, Incoming Webhooks; automates notification and collaborative review of course materials
  

9. Trello

• Feature: Card Attachment, Power-Up Automation; automates board card creation linked to submission action
  

10. Airtable

• Feature: Table Forms, Automations (on record creation); automates data capture, timestamping, and reviewer assignment
  

11. Google Forms

• Feature: Apps Script Triggers; automates file validation, feedback requests, and routing to shared folders
  

12. Zapier

• Feature: Multi-Step Zap, File Storage Actions; automates multi-platform file copying, tagging, and updating
  

13. OneDrive

• API: DriveItem.Upload, Webhooks; automates centralized storing and real-time changes notification
  

14. Monday.com

• Feature: File Column, Automations; automates alerting and status update when materials are submitted
  

15. Box

• API: Webhook, File Request Link; automates file reception, audit trail, and folder organization
  

16. Notion

• Feature: Database + File Attach, Automations; automates entries for each course content submission
  

17. Moodle

• Feature: mod_assign_save_submission API; automates structured assignment upload and grading notifications
  

18. Google Classroom

• API: CourseWork Materials resource; automates posting and organizing visual & performing arts syllabi
  

19. Smartsheet

• Feature: Attachment Automation, Alerts; automates new row creation for each file and custom reviewer pings
  

20. GitHub

• API: Repository Content Upload, Webhooks; automates tracking of creative code/scripts for multimedia art courses
  

21. Jotform

• Feature: File Upload Field, Webhook integration; automates direct intake and LMS syncing
  

22. Amazon S3

• API: PutObject, S3 Event Notification; automates secure upload and triggers downstream processing
  

23. Box

• API: Collaboration and Task Assignment; automates sharing rights and reviewer workflow
  

24. Evernote

• Feature: Note Attachments, Integration Automations; automates capture and tagging of submitted lesson artifacts
  

Benefits

1. Automates and streamlines instructor workflows for greater teaching focus.

2. Automated reminders minimize late or forgotten submissions.

3. Automator provides transparent audit trails for compliance and accreditation.

4. Automation reduces manual errors in file management and reviewer assignment.

5. Automatable processes support high-volume, multi-format material intake.

6. Automated notifications keep teams and students in sync.

7. Automation enables easy cross-platform integration with minimal admin overhead.

8. Automated versioning protects intellectual property and creative revisions.

9. Automated archiving supports institutional knowledge retention and reuse.

10. Automation boosts scalability for expanding course portfolios.