Online resource sharing automation

Purpose

1.1. Automate online resource sharing for art school courses, distributing digital assets (videos, PDFs, slides, assignments, art supply lists) to enrolled students and faculty.
1.2. Ensure only authorized users access materials, automate resource updates, and track student engagement.
1.3. Support visual and performing arts needs: high-volume media, streaming, interactive content, and creative collaborations.
1.4. Automated notifications for new content, reminders, or deadlines to maximize participation and learning outcomes.
1.5. Automatedly sync materials from teachers’ uploads across multiple platforms to central repositories and distribute via preferred student channels.

Trigger Conditions

2.1. New resource upload by educator on drive, LMS, or website.
2.2. New student enrollment in specific course.
2.3. Scheduled lesson or calendar event.
2.4. Update detected to existing resource/content module.
2.5. Automated completion of certain prerequisites by students.

Platform Variants

3.1. Google Drive
• Feature/Setting: Automate sharing via "Files: share" API, configure permission automation to course groups.
3.2. Dropbox
• Feature/Setting: “Sharing/create_shared_link_with_settings”; automate setting view/edit rights in folders.
3.3. OneDrive
• Feature/Setting: Graph API “Create share link”; automate sending resource URLs to defined users.
3.4. Box
• Feature/Setting: Upload/Share automation; configure Box API for group ‘collaborators’ management.
3.5. Microsoft Teams
• Feature/Setting: “Files” tab automated sync; use Teams API for course channel postings on update.
3.6. Slack
• Feature/Setting: “Files.upload” API; automate file drops and pinned resource threads in course channels.
3.7. Canvas LMS
• Feature/Setting: “Files” endpoint; automate file publishing for specific course modules.
3.8. Moodle
• Feature/Setting: Automated enrolment-based resource release via web services API.
3.9. Schoology
• Feature/Setting: “Materials” API for automated folder file uploads and update alerts.
3.10. Google Classroom
• Feature/Setting: “Courses.courseWorkMaterials.create” for automated posting of multi-type resources.
3.11. Zoom
• Feature/Setting: “Recordings” API to automate placing class video links for enrolled students post-session.
3.12. Vimeo
• Feature/Setting: Video privacy automation via API, auto-embed into student portals.
3.13. YouTube
• Feature/Setting: Unlisted links automation; “video.insert” API for automatedly distributing course playlists.
3.14. Notion
• Feature/Setting: Automated database updates for shared resource pages via Notion API.
3.15. Airtable
• Feature/Setting: “Create record” automation for logging distributed content; automated resource status tracking.
3.16. Trello
• Feature/Setting: Automated card creation/movement for resource tasks, checklist sharing automation.
3.17. SharePoint
• Feature/Setting: “Files” and permission API for automating document library resource shares.
3.18. Asana
• Feature/Setting: Task attachments automation for distributed resource notifications.
3.19. Mailchimp
• Feature/Setting: Automated email campaigns for new resource alerts using “Campaigns” API.
3.20. Zapier
• Feature/Setting: Multi-platform automations; chain triggers for cross-service resource delivery.
3.21. AWS S3
• Feature/Setting: Presigned URL generation automation for secure temporary downloads.
3.22. WhatsApp Business via Twilio
• Feature/Setting: Automated file/message sending with course resource links.
3.23. Discord
• Feature/Setting: Channel bots automatedly delivering new resource notifications to classes.
3.24. Microsoft Power Automate
• Feature/Setting: Custom flows for resource event-based sharing across Office 365 and third-party services.

Benefits

4.1. Automates repetitive resource distribution, saving faculty time.
4.2. Ensures heightened security via automated access controls.
4.3. Boosts student engagement using automated and timely notifications.
4.4. Enables scalable automation, handling high content volumes and large course cohorts.
4.5. Centralizes resource tracking and analytics, powered by automating logs and confirmations.
4.6. Adapts to diverse art content types (video, high-res images, interactive files) with multi-platform automation.
4.7. Improves consistency and compliance with institution policies through robust automator settings.
4.8. Reduces risk of missed updates with automated cross-channel distribution flows.