Course & Content ManagementPurpose
1.2. Automating syllabus sharing as soon as new courses, modules, or curriculum updates are published or modified in the Art school’s content management system.
1.3. Automatedly personalize syllabus documents by course, class section, or instructor, automating notifications through multiple communication channels with attached or linked content.
1.4. Ensure compliance and version control by automating tracking and archiving of distributed syllabi for audits and future reference.
Trigger Conditions
2.2. Semester or term start date approaches or a scheduled automated release date occurs.
2.3. Instructor or admin manually requests automation for syllabus distribution.
2.4. Student enrollment status changes or a new intake batch is admitted.
2.5. Automatedly detect changes in course prerequisites or learning objectives.
Platform Variants
• Feature: Use 'Google Drive API → Files: Watch/Export' for automating syllabus doc distribution and sharing permissions.
3.2. Microsoft 365 (OneDrive, Word, Excel)
• Feature: Configure 'Graph API → /me/drive/root/children' for automating syllabus uploads and 'Send mail' for automated distribution.
3.3. Slack
• Feature: 'Files.upload' API—automates syllabus document sharing in course-specific channels with notifications.
3.4. Twilio SMS
• Feature: 'Messages API'—automated SMS alerts with syllabus download links per course group.
3.5. SendGrid
• Feature: 'Mail Send API'—automates email with syllabus as an attachment or in-body link to targeted lists.
3.6. Dropbox
• Feature: 'Files/Upload' & 'Sharing/CreateSharedLink' APIs—automates syllabus version upload and secure sharing.
3.7. Moodle LMS
• Feature: 'core_course_add_contents'—automates syllabus posting to course content sections.
3.8. Canvas LMS
• Feature: 'Files API' and 'Announcements API'—automated syllabus file upload and class announcement.
3.9. Notion
• Feature: 'Database Update' & 'Content Share'—automates web-based posting and sharing of syllabi per group.
3.10. Zapier
• Feature: 'Webhooks: Catch Hook' + Email Parser—automates intake and distribution workflows.
3.11. HubSpot
• Feature: 'Workflow & Marketing Email API'—automates customized mass emailing of syllabi.
3.12. ActiveCampaign
• Feature: 'Automations' + 'Send Email' action—automated sending based on tag or list trigger.
3.13. Mailchimp
• Feature: 'Campaigns API: Create & Send'—automates class-wide or course-wide syllabus announcement campaigns.
3.14. Monday.com
• Feature: 'Item Updates' & 'File Columns'—automates notification post with new syllabus docs on boards.
3.15. Airtable
• Feature: 'Automations > Send Email' with 'Attachment'—automates distribution of personalized syllabus docs per record.
3.16. Salesforce
• Feature: 'Process Builder' + 'Send Email' or 'Create Task'—automates distribution as part of student journey flows.
3.17. Asana
• Feature: 'Attachments on Task Created'—automates syllabus file posting with task assignment for follow-up.
3.18. Trello
• Feature: 'Card Attachments' & 'Butler Automation'—automates file upload and notification on new course cards.
3.19. Box
• Feature: 'Upload File' & 'Collaboration Invite API'—automates upload and sharing with permission management.
3.20. Amazon SES
• Feature: 'SendRawEmail API'—automates reliable syllabus emailing to student lists with HTML/attachments.
Benefits
4.2. Enables automated, multi-channel notifications for consistent communication.
4.3. Automates personalization and version control of distributed syllabus documents.
4.4. Ensures auditability and compliance with automated logs and archiving.
4.5. Improves student engagement, with automated, timely and accurate access to learning content.