Course Management and Scheduling**Purpose**
1.2 Integrate real-time changes from faculty, room availability, and student enrollments to avoid scheduling conflicts.
1.3 Send automated notifications via email, SMS, and instant messaging whenever schedules are released or modified.
1.4 Support multi-campus and hybrid (in-person/online) class formats with timezone and resource coordination.
1.5 Archive previous schedules and provide API-driven access for downstream reporting and analytics tools.
**Trigger Conditions**
2.2 Faculty submits availability or changes teaching hours.
2.3 Room/resource booking status changes (e.g., maintenance, conflict detected).
2.4 Student enrolls, withdraws, or changes course section.
2.5 Admin triggers manual or scheduled full timetable refresh (e.g., start of semester).
**Platform Variants**
3.1 Google Calendar
- Feature/Setting: Use 'Events: insert' API to create and update class events per course, with descriptions and Zoom links.
- Sample: Configure API credentials in workflow; map course fields to calendar event fields.
3.2 Microsoft Outlook Calendar
- Feature/Setting: Use 'Create event' in Microsoft Graph API; assign attendees from student list dynamically.
- Sample: Register application in Azure, use delegated permissions, schedule event on group calendar.
3.3 Twilio SMS
- Feature/Setting: Use 'Messages API' to send schedule changes or reminders to student/instructor phones.
- Sample: Configure messaging service, set webhook for schedule update triggers.
3.4 SendGrid
- Feature/Setting: 'Mail Send API' to deliver HTML email notifications when new schedules are published.
- Sample: Store email template, configure API key, trigger email with dynamic schedule merge fields.
3.5 Slack
- Feature/Setting: 'chat.postMessage' API to notify class groups in specific Slack channels.
- Sample: Connect Slack app, map class to channel, format schedule summary as Slack message block.
3.6 Zoom
- Feature/Setting: 'Meetings API' to create instant class meeting links for scheduled online classes.
- Sample: Use instructor credentials, attach generated Zoom links to class event object.
3.7 Moodle
- Feature/Setting: Use 'core_calendar_create_calendar_events' webservice to insert scheduled class sessions.
- Sample: Configure external service and API user, map course start/end times.
3.8 Canvas LMS
- Feature/Setting: 'Create a Calendar Event' API endpoint for inserting or updating class sessions.
- Sample: Use token-based auth, map platform course IDs to Canvas calendars.
3.9 Salesforce
- Feature/Setting: 'Create/Update Event' objects via REST API to sync class schedules into student or contact activities.
- Sample: Authenticate via OAuth, relate schedule events to student records.
3.10 HubSpot
- Feature/Setting: 'Engagements API' to log schedule notifications as timeline events on student contacts.
- Sample: API key for auth, map course schedule to engagement details.
3.11 Mailchimp
- Feature/Setting: 'Campaigns API' for bulk schedule notification emails.
- Sample: Use list segmentation for program or cohort, trigger dynamic content campaigns.
3.12 WhatsApp (Cloud API)
- Feature/Setting: Send message templates to notify students/instructors of schedule changes.
- Sample: Configure template, link schedule trigger, attach short URL to class info.
3.13 Telegram
- Feature/Setting: 'sendMessage' Bot API to broadcast schedule events to group chats.
- Sample: Use bot token, subscribe user IDs based on course enrollments.
3.14 Asana
- Feature/Setting: 'Tasks API' to create class schedule as recurring tasks with assignees.
- Sample: Map class data, auto-set reminders, assign to student project spaces.
3.15 Trello
- Feature/Setting: 'Cards API' to add class sessions as cards to course boards, set due dates for each class.
- Sample: Board ID mapped to course, automatic positioning.
3.16 Notion
- Feature/Setting: 'Pages API' to create or update database entries for each class meeting.
- Sample: Include schedule, links, instructor, and attendance status.
3.17 Airtable
- Feature/Setting: 'Create Record' API in schedules base, with filtered views for each cohort.
- Sample: API key, mapped fields for course, date/time, room, instructor.
3.18 ZoomInfo
- Feature/Setting: Use API to enrich instructor/student contact data for notifications.
- Sample: Append phone/email to record, validate notification channels.
3.19 Freshdesk
- Feature/Setting: 'Tickets API' to auto-create support tickets if scheduling errors/conflicts detected.
- Sample: Trigger on failed insert, associate ticket with class or contact.
3.20 Calendly
- Feature/Setting: Use 'Event Types' and webhook API to sync class session bookings and prevent double-bookings.
- Sample: Configure event types for each class, map bookings to schedule update trigger.
**Benefits**
4.2 Reduces manual admin work via synchronized, multi-channel notifications.
4.3 Increases student and faculty engagement with timely information.
4.4 Centrally managed, ensures up-to-date records across platforms and analytics.
4.5 Supports scalability of class scheduling as programs expand.