Course Management and SchedulingPurpose
1.2. Auto-allocate seats based on real-time availability and set capacity constraints.
1.3. Centralize student data across the school's system for seamless roster management, auto-notifications, waitlisting, and instructor scheduling.
1.4. Minimize human intervention, reducing errors in seat allocation and improving student experience.
1.5. Provide integration-ready modules for payments, compliance checks, and academic record syncing.
Trigger Conditions
2.2. Electronic payment confirmation.
2.3. Manual admin approval (if required by policy).
2.4. Course roster change (e.g., cancellation, seat opening).
2.5. Waitlisted student status update.
Platform Variants
• Feature/Setting: Process Builder — automate contact creation and course participation record when form is completed.
3.2. Zoho CRM
• Feature/Setting: Workflow Automation — auto-enroll and update lead status; "Insert Record" API for registration.
3.3. Google Forms + Google Sheets
• Feature/Setting: Apps Script Trigger — on form submit, log details and trigger seat allocation script.
3.4. Microsoft Power Automate
• Feature/Setting: "When a new response is submitted" (Forms) + SharePoint List update for real-time seat management.
3.5. HubSpot
• Feature/Setting: Workflow Automation — trigger course confirmation email and update custom property for seat count.
3.6. Mailchimp
• Feature/Setting: API "Add Member to List" — registers student, triggers follow-up automation.
3.7. Kajabi
• Feature/Setting: Offer Purchase Trigger — triggers onboarding email and allocates course spot.
3.8. Thinkific
• Feature/Setting: Enrollment API endpoint — auto-assigns new student to course after payment confirmation.
3.9. Teachable
• Feature/Setting: Webhooks — "Enrollment Created" event to sync to main roster system.
3.10. Moodle
• Feature/Setting: "Core Enrol Manual Enrol Users" API for direct enrollment; event monitoring for seat tracking.
3.11. Blackboard
• Feature/Setting: "Course Memberships" REST API — for student-course association and status updates.
3.12. Canvas LMS
• Feature/Setting: "Enrollments API" — assign student as 'Student Enrollment' in target section.
3.13. Eventbrite
• Feature/Setting: Webhook on ticket (registration) purchase, triggers email and CRM update.
3.14. Calendly
• Feature/Setting: Event Scheduled (Webhook) — books seat in batch mode.
3.15. Accredible
• Feature/Setting: "Create Learners" API — automate certification seat assignment.
3.16. Stripe
• Feature/Setting: Webhook ("checkout.session.completed") for seat allocation on successful payment.
3.17. PayPal
• Feature/Setting: IPN Listener for instant payment event → register student to class.
3.18. ActiveCampaign
• Feature/Setting: "Add Contact to Automation" API — triggers confirmation and onboarding sequence.
3.19. Asana
• Feature/Setting: "Add Task" in Class Allocations project for manual review of borderline cases.
3.20. Slack
• Feature/Setting: Incoming Webhooks for instant notification to admin channel about registrations/fill rates.
3.21. Zapier
• Feature/Setting: Multi-step workflow builder to connect web forms, payments, and internal roster system.
3.22. Trello
• Feature/Setting: "Create Card" in Seat Assignment Board for visual seat tracking and manual override.
Benefits
4.2. Instant confirmations and updates for students and admin staff.
4.3. Scalable system usable for workshops, clinics, and intensive courses.
4.4. Error reduction and efficient waitlist handling without human review for every transaction.
4.5. Full data auditability; logs each transaction and alert, aiding compliance and reporting.
4.6. Reduces manual roster management; enables instructors to focus on instruction, not admin.