Course Management and SchedulingPurpose
1.2. Streamline instructor workload by automating distribution across email, messaging apps, and cloud drives.
1.3. Maintain consistency, reduce manual errors, and track student material access.
Trigger Conditions
2.2. Payment confirmation for course enrollment.
2.3. Addition of user to a specified cohort, class, or group.
2.4. Admin action (manual trigger) for distribution.
2.5. Scheduled release based on course start date.
Platform Variants
• Function: Google Drive API share; send access links to course folders to registrant’s Gmail.
• Config: Drive API—Files: create permissions > Gmail API: users.messages.send [OAuth2].
3.2. Microsoft 365
• Function: SharePoint document library sharing; Outlook automated email.
• Config: Graph API—/shares endpoint > Outlook API: /sendMail.
3.3. Dropbox
• Function: Share course folders, email participants.
• Config: /sharing/create_shared_link_with_settings > /users/send_notification.
3.4. Moodle
• Function: Auto-enroll and message student via core_message_send_instant_messages.
• Config: Web Services: enrol_manual_enrol_users, core_message_send_instant_messages.
3.5. Canvas LMS
• Function: Add user to course, use API to send welcome message with attachments.
• Config: /courses/:course_id/enrollments > /conversations API.
3.6. Twilio SMS
• Function: Send SMS with link to materials.
• Config: Messages API — POST /2010-04-01/Accounts/{AccountSid}/Messages.json.
3.7. SendGrid
• Function: Send registration-triggered email with attachments.
• Config: Mail Send API — v3/mail/send [API key].
3.8. Slack
• Function: Direct message new student with files/resource links.
• Config: chat.postMessage with files.upload [bot token].
3.9. Zoom
• Function: Webinar registration triggers email with resources.
• Config: Webhooks—meeting.registration_created > Email API integration.
3.10. Salesforce
• Function: Build automation using Process Builder; trigger email on contact creation in education object.
• Config: Process Builder > Email Alert or Flow Trigger.
3.11. HubSpot
• Function: Workflow automation sends resource email on “Course Registration” form submission.
• Config: Workflows — Send email action.
3.12. Mailchimp
• Function: Add user to automation sequence, send materials email.
• Config: API — batchSubscribe > Automation > Add Email.
3.13. Zoho CRM
• Function: Workflow rule on new lead/enrollment record; send document link.
• Config: Automation > Workflow > Email Notification action.
3.14. Dropbox Sign (HelloSign)
• Function: Send welcome packet signature request with download link.
• Config: /signature_request/sendWithTemplate.
3.15. Notion
• Function: Share Notion page to new student.
• Config: API — /share endpoint, invite user via email.
3.16. Airtable
• Function: Add record, trigger email with attachments.
• Config: Automations—When record created > Send Email action.
3.17. WordPress (LearnDash)
• Function: Unlock lesson or material and email link on user registration.
• Config: Action Hook—user_register > wp_mail.
3.18. GitHub
• Function: Grant access to repo (course materials) via Teams API on registration.
• Config: API—PUT /orgs/{org}/teams/{team_slug}/memberships/{username}.
3.19. Box
• Function: Create shared file link, email or SMS to registrant.
• Config: API—/shared_items, Send Email.
3.20. Trello
• Function: Invite student to board with resources for course.
• Config: API—PUT /1/boards/{id}/members/{member}.
Benefits
4.2. Ensures material delivery is auditable and compliant with education requirements.
4.3. Customizes channels to student preference (email, SMS, cloud, LMS).
4.4. Scales effortlessly as class size grows.
4.5. Ensures consistency and eliminates manual errors in distributing sensitive or proprietary materials.