Timely reminders and calendar invites for upcoming classes and exams

Purpose

1. Automate sending of timely reminders and calendar invites to students and instructors for upcoming acupuncture classes, exams, and related deadlines.

2. Reduce missed classes/exams, improve attendance, and keep all stakeholders informed proactively.

3. Support personalized notifications based on course schedules, modalities (online/on-site), and student timezone settings.

4. Sync event reminders across email, SMS, messaging apps, mobile calendar apps, and web-based dashboards.

Trigger Conditions

1. New event (class/exam) is scheduled or updated in scheduling system.

2. Reminder interval reached (e.g., 24h/2h/30min before event).

3. User confirms or cancels attendance status.

4. Change in event metadata (venue, instructor, time).

5. Manual or automated batch triggers for group notifications.

Platform Variants

1. Google Calendar

• API: Calendar Events insert/watch — Create/edit events, auto-generate invites, listen for changes.
  

2. Microsoft Outlook/Office 365

• Graph API: /me/events — Automate meeting and invite creation with reminders for users.
  

3. Apple iCloud Calendar

• CalDAV: PUT/REPORT methods — Push, update, and recall calendar events for iOS users.
  

4. Twilio SMS

• API: Messages — Send SMS reminders for upcoming classes and exams.
  

5. SendGrid

• API: /mail/send — Email notifications with dynamic template fields for event and user details.
  

6. Slack

• Feature: Scheduled messages, chat.postMessage API — Deliver structured reminders in relevant channels or DMs.
  

7. Microsoft Teams

• Feature: Bot messages, Graph API chat — Automated reminders in group/team chats or direct messages.
  

8. WhatsApp Business API

• Endpoint: /messages — Send class/exam reminders as WhatsApp messages to enrolled contacts.
  

9. Telegram

• Bot API: sendMessage/scheduleMessage — Push timely reminders to students via personal or group bots.
  

10. Zoom

• API: /meetings — Automate creation/invites for online classes, trigger calendar add with reminders.
  

11. Outlook Webhooks

• Feature: Subscription to event changes — Catch edits/cancellations and notify users accordingly.
  

12. Google Classroom

• API: Announcements/courses — Post reminders as announcements to linked classes.
  

13. Facebook Messenger

• Messenger Platform: send API — Push scheduled reminders to students subscribed to the school's bot.
  

14. Mailchimp

• API: Campaign create/send — Automate bulk email reminders to segmented student lists.
  

15. Discord

• Webhook: POST message — Send scheduled reminders to channels or tagged users.
  

16. Zoho Calendar

• API: Events — Create/update course and exam schedule invites with notifications.
  

17. Salesforce

• API: Notification Builder/Process Builder — Trigger reminders via configured email or SMS workflows.
  

18. HubSpot

• Workflow Automation: Emails/SMS — Schedule and deliver reminders from course pipelines.
  

19. Moodle

• API: core_calendar_create_calendar_events — Auto-create calendar reminders attached to courses/exams.
  

20. Asana

• Feature: Task due dates/notifications — Create scheduling tasks with reminders for course milestones.
  

Benefits

1. Ensures timely attendance and preparedness for all classes and exams.

2. Centralizes notifications, reducing information gaps.

3. Minimizes manual administrative workload and errors.

4. Boosts student engagement and accountability via personalized and multi-channel reminders.

5. Easily scalable, adaptable to custom triggers and integrated with major platforms.