Course material distribution before each session

Purpose

1.1. Automate the distribution of course materials to enrolled adult learners before each scheduled session.
1.2. Ensure consistent, timely provision of digital resources (PDFs, slides, reading lists) without manual intervention.
1.3. Increase engagement and preparation rates by providing materials ahead of each class.
1.4. Allow integration with various communication and learning management platforms for delivery across multiple channels.

Trigger Conditions

2.1. Scheduled session time approaches (e.g., 24-72 hours before class).
2.2. New session added or updated in course calendar.
2.3. Update in registered student list for a session/course.
2.4. New set of materials uploaded by instructor for a given session.

Platform Variants

3.1. Google Workspace (Gmail API)
• Feature/Setting: Send course materials via email; configure triggered email drafts and attachments with session metadata.
3.2. Microsoft 365 (Outlook REST API)
• Feature/Setting: Automate email with attachments to distribution list on event in Outlook Calendar.
3.3. Slack (Web API chat.postMessage / files.upload)
• Feature/Setting: Direct message files or course links to private student channels preceding each session.
3.4. Twilio (Programmable SMS/MMS API)
• Feature/Setting: Send download links for materials via bulk SMS or MMS using scheduled triggers.
3.5. SendGrid (Mail Send v3 API)
• Feature/Setting: Dispatch custom-branded emails with dynamic templates and course attachments.
3.6. Mailchimp (Campaigns API)
• Feature/Setting: Automate segmented campaign with course materials based on enrollment tags.
3.7. Moodle (core_message_send_instant_messages)
• Feature/Setting: Send in-platform message/attachment to cohort before each session.
3.8. Canvas (Courses API + Communication Channels)
• Feature/Setting: Schedule announcements/emails to enrolled users with material files.
3.9. Dropbox (Files Sharing API)
• Feature/Setting: Generate and email share links to new folders per session date.
3.10. Google Drive (Drive API file.create & file.share)
• Feature/Setting: Auto-create shared folders and email links to scheduled participants.
3.11. Trello (Card Attachment API)
• Feature/Setting: Attach session materials to cohort-specific Trello cards, notify users.
3.12. Asana (Task Attachments API)
• Feature/Setting: Add files to session tasks and auto-assign notification to enrolled learners.
3.13. WhatsApp (Business API)
• Feature/Setting: Broadcast course material links as document messages to verified contact groups before session.
3.14. Salesforce (Marketing Cloud API)
• Feature/Setting: Trigger journey with course details and file links to registered contacts.
3.15. HubSpot (Workflow Email Send API)
• Feature/Setting: Automate workflow triggered email with attached or linked materials.
3.16. Zoom (Webinar Registrant Reminder API)
• Feature/Setting: Include course material links in preregistration/session reminder emails.
3.17. Microsoft Teams (Graph API chatMessage/send)
• Feature/Setting: Schedule and deliver message attachments or links to Teams channels/class groups.
3.18. Basecamp (Message Board API)
• Feature/Setting: Post automated session prep messages and attach learning materials.
3.19. Notion (Database Item Create API)
• Feature/Setting: Auto-create session entries in learning workspace with material file links.
3.20. Zendesk (Trigger + Email API)
• Feature/Setting: Auto-send help desk ticket/email per learner containing prep documents before each session.
3.21. Airtable (Automations + Attachments API)
• Feature/Setting: Attach resources to session records, email file URLs to linked contacts automatically.

Benefits

4.1. Reduces repetitive administrative workload for staff.
4.2. Ensures all students receive correct, up-to-date resources on time.
4.3. Enhances student readiness and course satisfaction.
4.4. Provides multi-channel delivery options for flexible communication.
4.5. Scales easily for institutions with numerous concurrent courses and session dates.