Integration of timetables with calendar apps

Purpose

1.1. Automate syncing of apprenticeship course timetables, session updates, and changes to participant and instructor calendars, covering registration, rescheduling, and venue updates.
1.2. Ensure all trainees, trainers, and administrators have real-time awareness of course session logistics, avoiding scheduling conflicts and increasing attendance rates.
1.3. Centralize management of event reminders, meeting links, resource attachments, and attendance confirmations within widely-used calendar apps.
1.4. Integrate two-way updates—changes made in the calendar reflect back into the course management system and vice versa.
1.5. Reduce administrative overhead by auto-generating calendar invites from new or modified timetables.

Trigger Conditions

2.1. New course or session added, updated, or cancelled in the course management system.
2.2. Change to instructor, venue, or time details of existing sessions.
2.3. Registration or deregistration of student or trainer.
2.4. User requests to push updated schedule to their personal calendar.
2.5. External notification from workplace or partner system of changes to apprenticeship schedules.

Platform Variants

3.1. Google Calendar
• API: Calendar.insert, Calendar.update — Push events as new, cancel, or update existing events using OAuth; e.g., CourseSessionID as unique event Id.
3.2. Microsoft Outlook/Office 365 Calendar
• API: v1.0/me/events — Use Graph API for creating, updating, or deleting apprenticeship event sessions.
3.3. Apple Calendar (iCloud)
• API: CalDAV — Use PUT/DELETE on event resources via delegated account token.
3.4. Zoho Calendar
• API: /api/v2/calendars/{id}/events — POST, PATCH for session addition and change.
3.5. Teamup Calendar
• API: POST /v3/events, PATCH /v3/events/{id} — Automate insertion and alteration of group training sessions.
3.6. Cronofy Calendar API
• Feature: Unified Calendar API — Sync apprenticeship timetables across multiple user calendar services.
3.7. Calendly
• API: POST /scheduled_events — Schedule meetings with instructors as per timetable changes.
3.8. Moodle
• Feature: Core_calendar_create_calendar_events — Push course events to student dashboards and calendar feeds.
3.9. Canvas LMS
• API: POST /api/v1/calendar_events — Notification events for apprentices and trainers.
3.10. Salesforce Calendar
• API: sobjects/Event — Insert and update apprenticeship activities based on course timetable.
3.11. SAP SuccessFactors
• Feature: OData API, /CalendarEvent — Integrate HR-led apprenticeship schedules to employee calendars.
3.12. Asana
• API: POST /tasks with due_date — Convert training sessions into task deadlines/invitations.
3.13. Trello
• Power-Up: Calendar — Create board cards from timetable, set due dates for session reminders.
3.14. Notion
• API: PATCH /pages — Update training blocks in education databases, reflect in calendar views.
3.15. Slack
• API: chat.scheduleMessage — Send scheduled reminders in channels with calendar event links.
3.16. ClickUp
• API: POST /task with start_date/end_date — List apprenticeship session events within ClickUp workspace.
3.17. Basecamp
• Feature: Schedule Events Tool — Post new course sessions to Basecamp calendar.
3.18. Monday.com
• API: create_item mutation for Calendar view — Push timetable sessions as calendar events.
3.19. Smartsheet
• API: POST /sheets/{sheetId}/rows — Add rows for each new session, utilize calendar sync integration.
3.20. Yahoo Calendar
• API: CalDAV or ICS import — Generate and push .ics files to sync timetable to Yahoo users.
3.21. IBM Notes (Lotus Notes)
• API: C&S API or iCalendar feed — Automate update of apprenticeship sessions in organizational schedules.
3.22. Exchange Server
• EWS API: CreateItem, UpdateItem — Direct server-side insertion and update of session appointments for enterprise users.
3.23. Google Classroom
• API: Announcements.insert — Distribute calendar events as classroom announcements with dates.

Benefits

4.1. Consistency of information across all users’ devices, reducing miscommunication.
4.2. Immediate awareness and notification of schedule changes, minimizing absenteeism.
4.3. Reduced manual intervention for administrators in distributing timetable updates.
4.4. Personalized, device-native reminders and resource attachment to boost engagement.
4.5. Transparent tracking of session attendance and change logs.
4.6. Flexible adaptation as organization or apprentice preferences shift.
4.7. Supports hybrid mobile, desktop, and institution calendar environments.