Culture & Heritage Program ManagementPurpose
1.2. Automating the collection, tagging, storing, categorizing, and metadata enrichment of event media from multiple sources to secure historical assets, support cultural storytelling, and facilitate future reuse in exhibitions or educational programs.
1.3. Enable automated archival workflows to reduce manual labor, minimize data loss risk, standardize formats, and increase discoverability for internal staff, researchers, and the public.
1.4. Automation automates backup and distributes digital heritage assets across cloud repositories and digital asset management (DAM) systems based on customizable retention rules and event themes.
Trigger Conditions
2.2. Scheduled times initiate archiving, such as end-of-day or weekly automation.
2.3. New content detection from digital cameras, smartphones, or contributor portals initiates automation.
2.4. Manual trigger via web form or mobile app enables on-demand automating of urgent or high-priority materials.
Platform Variants
• Feature/Setting: configure "Drive API: Files.create" to automate media uploads into structured folders.
3.2. Dropbox
• Feature/Setting: set "Upload file with metadata" automation for sorting by event and tagging.
3.3. Microsoft OneDrive
• Feature/Setting: automate using "Graph API: /drive/items" to manage archiving and permissions.
3.4. Box
• Feature/Setting: use "Upload API + Metadata Templates" for automated, policy-driven archiving.
3.5. SharePoint
• Feature/Setting: enable "Document Library Flows" for automating ingestion and categorization.
3.6. Amazon S3
• Feature/Setting: automate with "PutObject + Tagging API" for archival tiering and lifecycle policies.
3.7. Azure Blob Storage
• Feature/Setting: automated uploads via "Put Blob API" and rule-based retention configuration.
3.8. Backblaze B2
• Feature/Setting: use "B2 Upload File" automation for low-cost archiving.
3.9. Synology NAS
• Feature/Setting: configure "Active Backup" tasks for automated media transfer from event devices.
3.10. SmugMug
• Feature/Setting: automate "SmugMug API: Upload to Album" for public-facing photo archives.
3.11. Flickr
• Feature/Setting: set up "Flickr API: Upload photo" for instant automated image archiving.
3.12. DigitalOcean Spaces
• Feature/Setting: automate archival with "Spaces API: Put Object" and folder structure creation.
3.13. Bynder
• Feature/Setting: use "Asset Bank API: Upload Assets" for DAM-automated digital curation.
3.14. Canto DAM
• Feature/Setting: configure "Canto API: File upload" for automated ingest and metadata standardization.
3.15. M-Files
• Feature/Setting: automate using "M-Files API: Object Creation" and metadata assignment.
3.16. Preservica
• Feature/Setting: automate preservation workflows via "Preservica REST API: Add Content" for compliance.
3.17. FileCloud
• Feature/Setting: triggers "Upload & Metadata Assignment" automation for event folders.
3.18. Egnyte
• Feature/Setting: automate "Egnyte API: File Upload" for collaborative archiving.
3.19. MediaValet
• Feature/Setting: use "Upload & Metadata API" to automate curation and secure archiving.
3.20. Nextcloud
• Feature/Setting: automate ingestion with "Nextcloud API: Upload & Tag" for in-house archival.
3.21. Tropy
• Feature/Setting: automate importing of images via "Tropy Import API" for research-oriented archives.
3.22. Heritage Digital Asset Platform
• Feature/Setting: configure automated ingest workflows and collection tagging via platform APIs.
Benefits
4.2. Ensures automatable data consistency, standardizes file naming, and improves metadata quality.
4.3. Automated archiving creates secure, redundant backups for disaster recovery and legacy preservation.
4.4. Automating publication increases stakeholder access and supports digital heritage engagement.
4.5. Automates compliance with cultural preservation mandates and donor reporting requirements.
4.6. Facilitates fast search, automates retrieval, and repurposing for exhibitions, education, and media outreach.