Event and workshop registration automation

Purpose

1.1. Automate the entire process of registering customers for events and workshops held by art supply stores to improve customer engagement, reduce manual errors, and streamline communication.
1.2. Automating registration ensures instant confirmation, reminders, resource allocation, and post-event follow-up for both in-person and virtual art events.
1.3. Automated flow captures attendee data, processes payments, updates inventory, syncs to CRM/marketing, and facilitates participation analytics.

Trigger Conditions

2.1. New event/workshop created in event management system.
2.2. Customer fills out registration form on website or through social media integration.
2.3. Payment received for workshop registration.
2.4. Customer expresses interest via email or SMS.
2.5. Integration with scheduling or POS triggers an automated customer invitation.

Platform variants

3.1. Eventbrite
• Feature/Setting: Configure "Webhooks" to automate data push upon new registrations; API: POST /v3/events/{event_id}/attendees/
3.2. Google Forms
• Feature/Setting: Automate responses using "Form Submit" trigger; API: Google Forms API watchResponses
3.3. Mailchimp
• Feature/Setting: Automate segmented campaign for registered users; API: POST /lists/{list_id}/members
3.4. Zoho CRM
• Feature/Setting: Automate lead/contact creation for each new registration; API: POST /crm/v2/Leads
3.5. Slack
• Feature/Setting: Automate channel notification on new registrations; API: chat.postMessage
3.6. Salesforce
• Feature/Setting: Automate contact update or workflow rule for attendee tracking; API: POST /services/data/v{version}/sobjects/Contact
3.7. Microsoft Outlook/Office 365
• Feature/Setting: Automate calendar invites; API: POST /me/events
3.8. Shopify
• Feature/Setting: Automate customer tagging for event status; API: PUT /admin/api/2020-04/customers/{customer_id}.json
3.9. Twilio SMS
• Feature/Setting: Automate registration confirmation SMS; API: POST /Messages
3.10. SendGrid
• Feature/Setting: Automate registration and reminder emails; API: POST /mail/send
3.11. Zoom
• Feature/Setting: Automate creation of virtual meeting links; API: POST /users/{userId}/meetings
3.12. WooCommerce
• Feature/Setting: Automate event product inventory adjustment post-registration; API: PUT /wp-json/wc/v3/products/{id}
3.13. HubSpot
• Feature/Setting: Automate new contact and workflow trigger for event attendees; API: POST /crm/v3/objects/contacts
3.14. Typeform
• Feature/Setting: Automate data collection after submission; API: POST to webhook endpoint
3.15. Calendly
• Feature/Setting: Automate scheduling confirmations; API: webhook.subscription.created
3.16. Stripe
• Feature/Setting: Automate payment triggers and workshop access after successful payment; API: POST /v1/checkout/sessions
3.17. Google Sheets
• Feature/Setting: Automate spreadsheet population with new attendee data; API: spreadsheets.values.append
3.18. Monday.com
• Feature/Setting: Automate project/task board updates for event planning; API: POST /v2
3.19. Airtable
• Feature/Setting: Automate base updates with registration info; API: POST /v0/{baseId}/{tableName}
3.20. Intercom
• Feature/Setting: Automate automated chat messages post-registration; API: POST /messages
3.21. Facebook Messenger
• Feature/Setting: Automate event reminders and answer queries; API: POST /me/messages
3.22. Trello
• Feature/Setting: Automate card creation for each new registration as a checklist; API: POST /1/cards
3.23. QuickBooks
• Feature/Setting: Automate invoice creation for workshop registration fees; API: POST /v3/company/{companyId}/invoice
3.24. Asana
• Feature/Setting: Automate new task for every registration for team coordination; API: POST /tasks

Benefits

4.1. Automated event registration reduces staff workload and manual errors.
4.2. Automates confirmation, reminder, and post-event follow-up communications.
4.3. Ensures attendees receive up-to-date event details automatically.
4.4. Automated inventory sync prevents registration for sold-out events.
4.5. Automator-driven analytics improve marketing and future event planning.
4.6. Omni-channel automation ensures seamless customer experience across web, email, SMS, and social.
4.7. Automating payment and invoicing simplifies revenue tracking for each workshop.
4.8. Centralizes data flow into CRM and project management tools for holistic automatable insight.