Event announcements and registration flows

Purpose

1.1. Automate the end-to-end process of announcing boxing ring events and managing attendee registrations, reminders, and confirmations to increase participant engagement, reduce manual errors, and optimize facility utilization.
1.2. Enable automated dissemination of event details across multiple channels (email, SMS, social, web) and collect and sync registration data into business systems for real-time tracking and analytics.
1.3. Guarantee automated participant follow-ups: automated confirmations, updates, cancellations, and waiting-list handling for a seamless customer journey.

Trigger Conditions

2.1. New event is created in the scheduling system or internal calendar.
2.2. Registration form is submitted online.
2.3. Participant list reaches a threshold (e.g., event full).
2.4. Manual bulk upload of participant emails/contacts for targeting.
2.5. Automated reminder triggers (time-based before/after event).
2.6. Event cancellation or update from management system.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Automated SMS announcement via Messaging API; Configuration: Integrate event trigger to POST event info through Twilio API for SMS broadcast.

3.2. SendGrid
• Feature/Setting: Email campaign automation with Marketing Campaigns API; Configuration: Auto-generate event email, schedule or trigger send on new event creation.

3.3. Mailchimp
• Feature/Setting: Automate audience segmentation and targeted campaigns through Create Campaign API; Sync contacts, send event invites automatically.

3.4. Eventbrite
• Feature/Setting: Event creation and attendee registration automation using Event and Order APIs to auto-publish boxing events and fetch registration data.

3.5. Google Calendar
• Feature/Setting: Automated event creation & invite sending; Use Calendar API to programmatically add boxing ring events and invite participants.

3.6. Salesforce
• Feature/Setting: Automate event lead creation and campaign management via REST API; Sync registrations as leads or contacts.

3.7. Microsoft Outlook
• Feature/Setting: Automate calendar invites and reminders using Graph API to create events and set reminders for registrants.

3.8. Slack
• Feature/Setting: Automated announcement in channel using Incoming Webhooks; Trigger new message with event and registration link.

3.9. Discord
• Feature/Setting: Webhook announcements for upcoming matches and registration; Automate posting to targeted servers/channels.

3.10. Facebook
• Feature/Setting: Automated event creation via Graph API and post announcements to page followers.

3.11. Zoom
• Feature/Setting: Automate boxing event webinars/meetings creation and registration registration through Zoom API upon new event.

3.12. HubSpot
• Feature/Setting: Marketing event workflow automation; Use Workflow APIs to enroll contacts and automate emails/reminders.

3.13. ActiveCampaign
• Feature/Setting: Automated contact tagging and campaign sending on boxing event triggers via Automation API.

3.14. Google Sheets
• Feature/Setting: Automated logging of registrations using Sheets API to append/integrate participant data.

3.15. WhatsApp
• Feature/Setting: Send out automated broadcast messages and reminders via WhatsApp Business API.

3.16. Microsoft Teams
• Feature/Setting: Automated channel notifications for staff on new events/registrations via Graph API.

3.17. Shopify
• Feature/Setting: Display boxing event products as bookable events, automate announcements via Storefront API.

3.18. WordPress
• Feature/Setting: Automatedly publish events/posts using REST API and capture registrations to database.

3.19. Zapier
• Feature/Setting: Automate workflow linking event sources to hundreds of apps; Example: “Zap” event to SMS, email, CRM, and Sheets.

3.20. Google Forms
• Feature/Setting: Automated event registration via embedded form, automate notifications via Forms API triggers.

3.21. Typeform
• Feature/Setting: Automate event sign-ups using Forms API, pipe data to CRM and communication channels.

3.22. Trello
• Feature/Setting: Automated board/card creation per event and registration to coordinate with gym staff via Trello API.

3.23. Stripe
• Feature/Setting: Automate payment and ticketing via Checkout API for paid boxing events.

3.24. SurveyMonkey
• Feature/Setting: Follow-up post-event surveys sent automatically to registrants via SurveyMonkey API.

Benefits

4.1. Automatedly increases event reach and registration rates with omnichannel announcements.
4.2. Automates tedious manual tasks reducing administrative overhead and errors.
4.3. Enhances participant engagement with timely automated reminders, updates, and confirmations.
4.4. Allows for real-time automated analytics and reporting for improved decision-making.
4.5. Enables automating last-minute changes, updates, and cancellations—seamlessly notifying all stakeholders.
4.6. Facilitates automation and automates management of waitlists and capacity limits for optimal attendance.
4.7. Streamlines payment and access control via automation, improving customer experience and operational efficiency.