Event invitation and RSVPs automation

Purpose

1.1. Streamline the process of inviting members, stakeholders, and customers to cooperative events such as AGMs, product launches, field days, and trainings.
1.2. Automatically track RSVPs, update attendee lists, send reminders, and manage communications using multi-channel delivery—covering email, SMS, phone calls, and push notifications.
1.3. Integrate events with calendars, member directories, CRM, and reporting systems for a seamless engagement lifecycle.
1.4. Collect engagement insights, automate post-event follow-ups, and ensure regulatory compliance in communication.

Trigger Conditions

2.1. Event creation in internal calendar, CRM, or event management platform.
2.2. Upload or selection of invitee lists (members, partners, etc.).
2.3. Scheduled outreach date and time reached.
2.4. RSVP response submitted via any channel.
2.5. Approaching event date triggers automated reminder dispatch.

Platform Variants

3.1. Mailchimp
• Feature/Setting: Audience segmentation, email campaign automation; use API endpoint POST /campaigns, trigger on new event.
3.2. SendGrid
• Feature/Setting: Transactional email; configure POST /mail/send endpoint and schedule drip reminders.
3.3. Twilio SMS
• Feature/Setting: SMS message automation; use API POST /Messages and inbound webhook for RSVP replies.
3.4. Google Calendar
• Feature/Setting: Event insertion and attendee tracking; use API insert event and watch RSVP collections.
3.5. Microsoft Outlook Calendar
• Feature/Setting: Automated event invites, manage attendee status via API POST /me/events.
3.6. Slack
• Feature/Setting: Event channel notification; use chat.postMessage for group reminders and RSVP bots.
3.7. Zoom
• Feature/Setting: Webinar/meeting invites; use API POST /meetings and automate registrant list sync.
3.8. Eventbrite
• Feature/Setting: Event creation, automated invitation, and attendee management; use POST /events and Webhook for RSVP.
3.9. Salesforce
• Feature/Setting: Bulk email, campaign member sync; use REST API /services/data/vXX.X/sobjects/Campaign and RSVP updates.
3.10. HubSpot
• Feature/Setting: Contact list management, workflows, automated invitation emails; use POST /marketing/v3/emails/send.
3.11. WhatsApp Business API
• Feature/Setting: Automated event notifications; use POST /v14.0//messages and manage replies.
3.12. Facebook Events
• Feature/Setting: Event creation and group notifications; use Graph API /{group-id}/events.
3.13. LinkedIn Events
• Feature/Setting: Member invitations, updates; use POST /events and message endpoints for reminders.
3.14. Constant Contact
• Feature/Setting: Automated campaigns based on event date trigger; use /activities/addcontacts and /emailmarketing/campaigns.
3.15. ZoomInfo
• Feature/Setting: Enrich contact profiles pre-event; use GET /contact API for targeted outreach.
3.16. Klaviyo
• Feature/Setting: Automated event flow via Campaigns API and SMS API for reminders.
3.17. Google Sheets
• Feature/Setting: Store and update RSVP status; use Sheets API with triggers on new response rows.
3.18. Airtable
• Feature/Setting: Event registration form, real-time attendee dashboard; use API for create and update event records.
3.19. Pabbly Connect
• Feature/Setting: Cross-platform automation of invite and RSVP updates; set up Event trigger and email/SMS actions.
3.20. Monday.com
• Feature/Setting: Visual event invite workflow; use API to create updates and monitor RSVP status in real-time.
3.21. Zoho CRM
• Feature/Setting: Campaign email automation; use sendMail and workflow triggers on event modules.
3.22. SurveyMonkey
• Feature/Setting: Collect RSVP and preferences; use invite_survey endpoint for event-specific forms.
3.23. Microsoft Teams
• Feature/Setting: Event invite announcements via messaging and calendar API endpoints.
3.24. Zapier
• Feature/Setting: Connect event source to outreach and RSVP management tools using “Webhooks by Zapier.”

Benefits

4.1. Reduces manual workload and ensures timely, consistent communication.
4.2. Increases event attendance through automated reminders and easy RSVP.
4.3. Enhances data accuracy and real-time attendee tracking.
4.4. Fosters stronger member and customer engagement.
4.5. Enables actionable insights on event interest and participation for future planning.
4.6. Ensures multi-channel coverage for diverse cooperative stakeholders.
4.7. Promotes compliance with data privacy and communication norms.