Collecting and consolidating event attendance statistics

Purpose

1. Automate collecting, consolidating, and reporting of event attendance for non-profit arts groups, integrating data from ticketing, registration, mobile check-in, and on-site devices to generate actionable analytics in real time and reduce manual effort.

2. Enhance data reliability, automate live updating of attendance statistics, centralized access for board reporting, funding compliance, audience development, and trend analysis.

3. Support automated consolidation from multiple venues, ticketing providers, and registration sources into unified dashboards or BI systems.

Trigger Conditions

1. Automated trigger on new ticket purchase confirmation.

2. Automate on completion of digital event registration forms.

3. Scheduled automation (e.g. hourly/daily) to fetch attendance logs from event apps.

4. Automatedly poll onsite check-in devices at event start/end times.

5. Instant automation when QR/barcode scanned at venue entry.

Platform Variants

1. Eventbrite

• Feature/API: “Get Event Attendees”; configure API to automate fetching all attendee records post-event.
  

2. Eventival

• Feature/API: “Attendee Export”; setup webhook to automate pushing each attendance entry as registered.
  

3. Google Sheets

• Function: Automate appending rows via Apps Script or API when attendance submissions are detected.
  

4. Airtable

• API: Automate base integration to PATCH table with fresh attendance data from ticket scanners.
  

5. Salesforce

• API: Automate creation of "Event Attendance" custom objects via REST API when new attendees are registered.
  

6. Microsoft Power Automate

• Feature: Automatedly trigger on “Forms Submission” or “Teams Check-in” to update event statistics.
  

7. Mailchimp

• API: Automate update of segmented lists when attendee status changes to present/absent.
  

8. Typeform

• Feature: Automate webhook to transfer event responses auto into database/statistical report.
  

9. Zoom Events

• API: Automatedly extract “Participant Report” after each webinar/concert for consolidation.
  

10. Cvent

• Feature/API: Use “Retrieve Attendance” API for real-time automation syncing.
  

11. Facebook Events

• API: Automate fetch of RSVPs and attendance confirmations via Graph API.
  

12. Splash

• Feature: Automate export attendee check-in data post-event to master analytics sheet.
  

13. Universe (Ticketmaster)

• API: Automate retrieval of attendee list/export via endpoint, schedule regular polling.
  

14. PatronManager

• Feature/API: Automate run of reports for presence through scheduled report functionality.
  

15. Jotform

• Feature: Automate webhook to push unfinished attendance forms for follow-up tasks.
  

16. SurveyMonkey

• Feature: API integration automates transfer of post-event attendance surveys to reporting.
  

17. Google Calendar

• API: Automate collection of RSVP status per invitee at event end.
  

18. Trello

• Automation: “Card” created for each checked-in attendee, automating attendance workflows.
  

19. Asana

• API: Automate update of project tasks based on status of event registrants.
  

20. Power BI

• Feature: Automate pushing consolidated datasets from other apps to live dashboards.
  

21. Altru

• API: Automate extract of attendance for museum/event reporting every evening.
  

22. Tessitura

• Feature/API: Automate “Attendance Extraction” reports scheduled to data warehouse.
  

23. Slack

• API: Automate posting attendance summary message to chosen channel after event.
  

Benefits

1. Automates tedious manual data entry, reducing human error and time.

2. Real-time automation delivers up-to-date consolidated statistics across platforms.

3. Automatedly prepares data for board, funder, and compliance reporting.

4. Supports automating audience analysis strategies and engagement planning.

5. Enables scalable automation as event volume/staffing fluctuates.

6. Ensures every check-in and registration is tracked automatically, safeguarding data completeness.