Automated regulatory compliance checks and recordkeeping

Purpose

1.1. Ensure alternative fuel stations meet all regulatory requirements from local, state, and federal agencies.
1.2. Automate gathering, analyzing, and recording compliance data for audits.
1.3. Schedule periodic compliance checks, notify stakeholders, and log outcomes in secure storage.
1.4. Reduce human error, eliminate redundant manual effort, and maintain up-to-date regulatory status.
1.5. Trigger automatic responses if non-compliance or documentation gaps are detected.

Trigger Conditions

2.1. Scheduled intervals (e.g., daily, weekly, monthly review cycles).
2.2. Receipt of new or updated regulatory documents.
2.3. Changes in site operational data (e.g., meter readings, delivery logs).
2.4. Audit notifications or compliance deadline reminders.

Platform Variants

3.1. Microsoft Power Automate
• Feature/Setting: ‘Scheduled cloud flows’; configure to check SharePoint or OneDrive for new compliance files.
3.2. Zapier
• Feature/Setting: ‘Filter’ and ‘Schedule’; connect regulatory RSS feeds to Google Sheets and Slack alerts.
3.3. AWS Lambda
• API: Automate execution on S3 upload event for compliance report parsing and log creation.
3.4. Google Cloud Functions
• API: Trigger HTTP endpoint on regulatory data submission, process with Pub/Sub for alerts.
3.5. ServiceNow
• Feature: ‘Compliance Management APIs’; auto-create tickets from regulatory compliance checks.
3.6. DocuSign
• API: ‘eSignature Envelope Completed’; auto-log signed compliance forms in SharePoint.
3.7. Salesforce
• Feature: ‘Compliance Management Module’; configure workflows for regulatory task assignment.
3.8. Smartsheet
• Feature: ‘Automation Rules’; auto-update compliance tracker sheet on form submission.
3.9. Box
• API: ‘Webhooks for File Upload’; initiate compliance record update on new document.
3.10. Asana
• Feature: ‘Rules + Custom Fields’; trigger compliance review task creation when due date approaches.
3.11. Monday.com
• Feature: ‘Automations Center’; set up recurring compliance checklist with notification to teams.
3.12. Tableau
• API: ‘Web Data Connector’; schedule pull of regulatory data and compliance scoring visual.
3.13. IBM Watson Discovery
• API: ‘Discovery Query’; scan uploaded compliance docs for keywords, alert if missing info.
3.14. Slack
• API: ‘Incoming Webhooks’; auto-notify compliance officers on failed checks.
3.15. Google Drive
• API: ‘Push Notifications’; update compliance audit folders on file changes.
3.16. Quick Base
• Feature: ‘Pipeline Automation’; log and escalate overdue compliance tasks.
3.17. Oracle Integration Cloud
• Feature: ‘Scheduled Orchestration’; fetch, analyze, and archive compliance data from ERP.
3.18. Okta
• API: ‘System Log API’; monitor application access and trigger alerts for unauthorized compliance data access.
3.19. OneTrust
• API: ‘Assurance Compliance’; auto-update records and policies when new rules are detected.
3.20. Jira
• Feature: ‘Automation for Jira’; log issues for regulatory non-compliance events.
3.21. Azure Logic Apps
• Feature: ‘Schedule + HTTP Trigger’; poll compliance databases, update dashboards.
3.22. AirTable
• Feature: ‘Automations’; auto-move expiring certifications to review, notify owners.

Benefits

4.1. Regulatory risks reduced by automated and timely checks and escalations.
4.2. Comprehensive audit trails, secure and accessible at all times.
4.3. Costs and manual workload minimized for compliance management.
4.4. Faster detection and correction of compliance gaps.
4.5. Improved stakeholder confidence via clear data lineage and responsibility mapping.