Automated deletion of inactive member data

Purpose of Automation: Automated Deletion of Inactive Member Data

1.1. Automating the identification and deletion of inactive member accounts in veteran or service member databases.
1.2. Automates compliance with data retention policies and legal frameworks (GDPR, HIPAA, DoD directives).
1.3. Mitigates risk of data breaches by automating the removal of unused sensitive data.
1.4. Optimizes data storage costs and automates data hygiene for large Armed forces associations.
1.5. Automates member data lifecycle management and ensures up-to-date, relevant records.

Trigger Conditions

2.1. Automatable triggers: last login exceeds predefined duration (e.g., 12 months).
2.2. Automates triggers from member inactivity, system-logged absence, or failed login attempts.
2.3. Scheduled automator runs (daily, weekly, monthly) or API-based event detection.
2.4. Automates admin actions (batch delete or workflow approval required before deletion).

Platform Variants

3.1. Okta
- Function/API: Automate with User Lifecycle Management API; configure “Last Login” criteria for mass user deletion.
3.2. Microsoft Azure Active Directory
- Feature: Automates account review with Conditional Access, and Graph API for bulk automated inactivity deletion.
3.3. Salesforce
- Setting: Automate with Data Loader and Triggers; set automator for “LastActivityDate” field cleanup.
3.4. Amazon Cognito
- API: Automates user pool search with “lastModifiedDate”; automate deletion via AdminDeleteUser.
3.5. Google Workspace
- Admin SDK API: Automate user reports, automator to delete users inactive for a configured timespan.
3.6. Auth0
- Management API: Automates user status querying and bulk deletion based on login metrics.
3.7. SAP SuccessFactors
- Feature/API: Automates with Integration Center and Purge requests; schedule automated “user inactive” purges.
3.8. Workday
- Web Service API: Use “Delete Worker” integration automator based on last login attribute.
3.9. IBM Security Verify
- API: Automates user lifecycle with SCIM endpoints for deletion based on inactivity condition.
3.10. Oracle Cloud HCM
- HCM REST API: Automate detection of inactive member with “Employee Status” field, automate user removal.
3.11. ServiceNow
- Flow Designer: Automates inactivity detection with “User Last Login” audit field, triggers automated deletion flows.
3.12. Duo Security
- Admin API: Automates reports on user last activity, allows for automated removal of stale accounts.
3.13. Slack
- SCIM API: Automates scanning of “last_active” timestamp, bulk delete users via automated SCIM provisioning.
3.14. Zoom
- User Management API: Automates users with no meetings/activity, schedules auto-deletion API trigger.
3.15. Asana
- REST API: Automate audit of user activity, automate deletion from workspace via API.
3.16. Trello
- API: Automates member activity checks, scripts automated removal from boards and teams if inactive.
3.17. Dropbox Business
- Team Member API: Automates detection of account inactivity, enables automated account deletion or suspension.
3.18. Box
- Admin Events API: Automates member audit logs to detect inactivity and trigger automated cleanup workflows.
3.19. Zendesk
- Users API: Automates querying of agent/end-user last sign-in, automator for scheduled user removal.
3.20. BambooHR
- API: Automates “termination” endpoint for employee status checks and automated deletion on inactivity detection.

Benefits

4.1. Automates regulatory compliance and audits.
4.2. Automatedly reduces storage use and cost.
4.3. Automating threat surface reduction by removing abandoned accounts.
4.4. Improves organizational data hygiene through automation.
4.5. Automator enables scalable, hands-off management of large member datasets.