Data Management & Security AutomationPurpose
1.2. Automatedly ensures only veterans, service members, or authorized affiliates can view or download sensitive files (e.g., discharge papers, service records, benefits forms).
1.3. Automator frameworks log all document transactions for audit and compliance.
1.4. Reduces risk of unauthorized exposure in data management across military and veterans’ associations by automating granular file access.
1.5. Integrates compliance automation (e.g., NIST, ITAR) to enforce security protocols for distributed document handling.
Trigger Conditions
2.2. Automated upload of a new classified or sensitive document.
2.3. Scheduled distribution of policy documents to authenticated users.
2.4. Role change or update in user authorization status.
2.5. Expiry of document authorization period, which triggers access revocation automation.
Platform Variants
3.1. Microsoft SharePoint
• Feature/Setting: Automate access control via SharePoint Groups and Flow permissions API.
3.2. Google Drive
• Feature/Setting: Automate file sharing by using Drive API’s permissions.insert for specific email domains.
3.3. Dropbox Business
• Feature/Setting: API automates folder sharing policy with user group mapping.
3.4. Box
• Feature/Setting: Automate Box Content API for automated invite of authorized military user email addresses.
3.5. OneDrive for Business
• Feature/Setting: Automates file access using Microsoft Graph permissions endpoints.
3.6. Citrix ShareFile
• Feature/Setting: Automated Secure Link creation API for controlled document download.
3.7. Egnyte
• Feature/Setting: Automate folder permissions with Egnyte Permissions API.
3.8. AWS S3
• Feature/Setting: Automator configures pre-signed URLs and IAM access automation for document objects.
3.9. Azure Blob Storage
• Feature/Setting: Automate SAS token generation with Azure REST API to enforce timed/role-based access.
3.10. Google Cloud Storage
• Feature/Setting: Automatedly assign access with signed URLs via GCP IAM.
3.11. DocuSign
• Feature/Setting: Automates envelope sharing by recipient authentication automation.
3.12. Adobe Sign
• Feature/Setting: Automate secure document send/track via REST API to preset user roles.
3.13. Tresorit
• Feature/Setting: Encrypted link automation using Tresorit API for sharing with permission audits.
3.14. M-Files
• Feature/Setting: Automate metadata-driven permissions using M-Files Workflow API.
3.15. SAP Document Management
• Feature/Setting: Automate access with SAP API for role-based file distribution.
3.16. IBM Cloud Object Storage
• Feature/Setting: Automator generates time-bounded credentials for secure military file sharing.
3.17. Nextcloud
• Feature/Setting: Automate group folder sharing via Nextcloud admin API.
3.18. Slack
• Feature/Setting: Automated file share restricted to verified user groups using Slack API.
3.19. Okta
• Feature/Setting: Automates SSO document access enforcement using Okta Hooks/Workflows.
3.20. Auth0
• Feature/Setting: Automated document access policies mapped to Auth0 roles via Rules/Hooks.
3.21. Salesforce
• Feature/Setting: Automate file sharing permissions using Salesforce Files Connect and API.
3.22. Box Shield
• Feature/Setting: Automator applies classification policies, automating download restrictions by user type.
Benefits
4.2. Enhances compliance through auditable, automatedly enforced user access logs.
4.3. Reduces risk of data breaches by automating granular authorization workflows.
4.4. Improves operational speed by automating file delivery to relevant personnel across the armed forces association.
4.5. Promotes trust—automates role-responsive access for veterans and service members, maximizing data protection.