Health and safety compliance reporting

Purpose

1.1. Automate health and safety compliance reporting for acrobatic diving pools by capturing, analyzing, and distributing real-time incident, inspection, and compliance data for regulatory adherence, risk mitigation, audit trails, and operational transparency.
1.2. Eliminate manual entry, schedule reporting, escalate incidents, and synchronize records across safety logs, equipment checks, staff certifications, and local authority reporting channels.
1.3. Ensure regulatory documentation (incident reports, inspection logs, corrective action plans) is generated, stored, and distributed to statutory bodies, management, and internal stakeholders.

Trigger Conditions

2.1. New safety inspection completed or hazard detected (digital form or device input).
2.2. Incident or injury report filed by staff or patron via mobile/web platform.
2.3. Scheduled compliance review or audit cycle (recurring weekly/monthly/quarterly).
2.4. Receipt of expiring certification/permit notification.
2.5. Environmental sensor reading breaches safety threshold (chlorine, water level, air quality).
2.6. Submission of corrective action needs by safety assessor.

Platform Variants

3.1. Microsoft Power Automate
• Feature: Trigger on Microsoft Forms submission; Action: Create audit record in SharePoint Online; Notify via Teams channel.
• Configuration: Connect Forms to SharePoint via Power Automate with approval workflow to Compliance Officer.

3.2. Zapier
• Feature: Trigger on Typeform incident form; Action: Append to Google Sheets audit log; Alert via Slack.
• Configuration: Typeform → Google Sheets → Slack Zap with mapping of fields.

3.3. Google Apps Script
• Feature: On new row in Google Sheets, auto-generate PDF compliance report; Email via Gmail API.
• Configuration: Bound script using onEdit trigger with DocumentApp and MailApp.

3.4. Salesforce Flow
• Feature: Record-triggered flow on Safety Incident object; Action: Create Case, escalate to Risk Team, log in Chatter.
• Configuration: Flow builder linking Incident object with Case creation.

3.5. ServiceNow Flow Designer
• Feature: Detect incident input; create compliance task, assign to inspector; log date/time for reporting.
• Configuration: Record-triggered flow for custom Compliance Task table.

3.6. Monday.com Automations
• Feature: "When status is ‘Inspection Complete,’ notify manager and create compliance pulse."
• Configuration: Board automation linking status changes with notifications/actions.

3.7. Smartsheet Bridge
• Feature: Auto-generation of inspection PDFs; push summary to Smartsheet dashboard.
• Configuration: Row added → Document Generation → Dashboard update.

3.8. Airtable Automations
• Feature: Trigger when new compliance form submitted; send digest email to safety team.
• Configuration: Table automation with conditional triggers and emails.

3.9. Slack API
• Feature: Incoming Webhook for urgent incident alerts; create compliance discussion thread.
• Configuration: Webhook security, channel mapping.

3.10. Trello Power-Ups
• Feature: Card created on "Incidents"; attach safety checklists, auto-label compliance priority.
• Configuration: Custom field mappings, checklist Power-Up.

3.11. Asana Rules
• Feature: On "Compliance Task" completed, move to archive and notify Compliance Officer.
• Configuration: Asana Rule builder mapping completion status to notification action.

3.12. Jira Automation
• Feature: On new 'Incident’ issue, assign to Compliance Queue, link to master compliance epic.
• Configuration: Automation rules linked to custom issue types.

3.13. Notion API
• Feature: New page in Incident Database; tag with compliance type, post daily summary.
• Configuration: Notion integration with field mapping, scheduled summary.

3.14. DocuSign API
• Feature: Generate incident report templates; request digital sign-off from supervisor.
• Configuration: Template mapping, API-triggered signing workflow.

3.15. AWS Lambda
• Feature: On S3 document upload (inspection photo/report), run Lambda for OCR and auto-categorize.
• Configuration: S3 event triggers mapped to Lambda function execution.

3.16. Google Cloud Functions
• Feature: HTTP-triggered data parser; ingest form data, push to Firestore.
• Configuration: Webhook linking Forms to Cloud Function endpoint.

3.17. Power BI API
• Feature: Refresh compliance reporting dashboard as new inspection/incident data arrives.
• Configuration: Power BI dataset refresh trigger via API.

3.18. Tableau Webhooks
• Feature: On report update, notify users via email; log changes to compliance log.
• Configuration: Webhook configured on Tableau data source.

3.19. Box API
• Feature: Auto-upload incident photos, tag with compliance metadata, share with inspectors.
• Configuration: API integration for file tagging/sharing.

3.20. Splunk
• Feature: Ingest sensor and report logs; auto-alert on anomaly in compliance data trends.
• Configuration: Log ingestion pipeline, correlation search for threshold breaches.

Benefits

4.1. Reduces manual labor and human error in regulatory reporting.
4.2. Real-time notification and escalation of safety issues boost response speed.
4.3. Centralizes and secures compliance documentation for audit-readiness.
4.4. Ensures timely completion and tracking of corrective actions.
4.5. Streamlines management visibility and regulatory oversight for aquatic facilities.
4.6. Integrates seamlessly with existing data, analytics, and communication layers.
4.7. Minimizes legal and reputational risks by maintaining continuous compliance.