Weekly attendance reports to management

Purpose

 1.1. Automate the collation, generation, and delivery of weekly attendance reports specifically for management oversight of acrobatic diving pool activities within an aquatic recreation facility.
 1.2. Aggregate and filter attendance data across all diving-related sessions, segment by coach, athlete, time slot, and day for comprehensive weekly insight.
 1.3. Minimize manual report creation, reduce human error, and standardize analytical metrics for better management decisions on operations, staffing, and resource allocation.

Trigger Conditions

 2.1. Schedule: Every Sunday, 23:59 local time.
 2.2. Data availability: Triggered only if new attendance data entries exist for the week.
 2.3. Manual override: Authorized personnel can initiate ad hoc report generation via a secure dashboard/action button.
 2.4. API event: Endpoint receives a "completed week" webhook from pool management software.

Platform Variants

 3.1. Google Sheets
  • Feature/Setting: Use Google Sheets API `spreadsheets.values.get` to extract weekly logs and `spreadsheets.create` to compose report tab.
 
 3.2. Microsoft Excel (Office 365)
  • Feature/Setting: Configure Microsoft Graph `excel.workbook.worksheets` API for attendance extraction and automated summary sheet creation.

 3.3. Slack
  • Feature/Setting: Set up Slack Incoming Webhooks to send a PDF summary to #managers channel upon report completion.

 3.4. Gmail
  • Feature/Setting: Use Gmail API `users.messages.send` to auto-distribute PDF report to management group.

 3.5. Outlook
  • Feature/Setting: Configure Outlook Mail REST API to attach attendance report and schedule weekly send-out.

 3.6. Dropbox
  • Feature/Setting: Employ Dropbox API `files/upload` to store each weekly report in a cloud repository.

 3.7. Google Drive
  • Feature/Setting: Google Drive API `files.create` to save and organize reports in a shared folder with permissions for management only.

 3.8. Box
  • Feature/Setting: Box Files API to upload and version weekly reports for compliance review.

 3.9. SharePoint
  • Feature/Setting: Use Microsoft Graph SharePoint API to upload and maintain a document library for historical attendance reports.

 3.10. Twilio
  • Feature/Setting: Twilio SMS API to send managers automated notifications that the weekly report is available.

 3.11. SendGrid
  • Feature/Setting: Use SendGrid Mail Send API for templated weekly notification emails with download links.

 3.12. Zapier
  • Feature/Setting: Build a Zap with Google Sheets trigger and Gmail/Slack action steps for end-to-end scheduling.

 3.13. Power Automate
  • Feature/Setting: Configure a "Recurrence" trigger and Excel Online/Outlook flow for complete automation.

 3.14. Tableau
  • Feature/Setting: Tableau REST API to fetch attendance data and generate embedded visualization links for management.

 3.15. Monday.com
  • Feature/Setting: Use Monday.com API for automated data extraction from attendance boards and report templating.

 3.16. Airtable
  • Feature/Setting: Use Airtable API to query weekly attendance base and output CSV/PDF summary.

 3.17. Notion
  • Feature/Setting: Notion API to read database entries and compose custom management page for weekly attendance.

 3.18. Salesforce
  • Feature/Setting: Use Salesforce Reports API to schedule and email attendance analytics snapshot.

 3.19. QuickBase
  • Feature/Setting: Automated report builder triggered via QuickBase Webhooks for new attendance entries.

 3.20. Asana
  • Feature/Setting: Asana API task and comment integration to confirm report receipt and enable management follow-up.

 3.21. HubSpot
  • Feature/Setting: HubSpot Workflows API to trigger notification sequence when report is filed.

 3.22. AWS Lambda
  • Feature/Setting: Lambda function to orchestrate gathering, formatting, and distributing weekly attendance files.

 3.23. Zapier Formatter
  • Feature/Setting: Data parsing, date formatting, and PDF creation from raw attendance tables via Zapier Formatter tool.

Benefits

 4.1. Eliminates repetitive manual reporting tasks for pool staff.
 4.2. Ensures management has timely, accurate weekly insights.
 4.3. Improves data accessibility and historical audit trail.
 4.4. Customizes output per management preference for file format or sharing method.
 4.5. Centralizes report storage for compliance and future planning.
 4.6. Enables rapid troubleshooting or follow-up action based on anomalies in attendance data.
 4.7. Enhances transparency and performance tracking at the organizational level.