Automated compliance checks for HIPAA and local regulations

Purpose

 1.1. Automate compliance checks for HIPAA and local regulations to ensure all transcribed medical data workflows strictly comply with privacy, security, and legal requirements.
 1.2. Automates flagging, reporting, and escalation of data handling or storage violations during transcription.
 1.3. Automating audits, documentation, record retention, and user access history to meet regulatory mandates.
 1.4. Automate notifications for necessary remediations, policy updates, and compliance training tasks on detection of risks.

Trigger Conditions

 2.1. New transcription document uploaded/completed.
 2.2. User accesses, edits, or exports protected health information (PHI).
 2.3. Scheduled compliance audit interval reached (e.g., weekly/monthly).
 2.4. Policy changes or new regulatory updates detected from legal feeds.
 2.5. Export or sharing of sensitive content detected.

Platform Variants

 3.1. Microsoft Purview Compliance Manager
  • Feature/Setting: Set up automated HIPAA assessment; API: "Create Assessment" endpoint.
 3.2. Google Workspace Security Center
  • Feature/Setting: Automated DLP scanning and alerting; API: "DLP API – inspectContent".
 3.3. AWS Config
  • Feature/Setting: Automator rules for PHI resources; API: "PutConfigRule".
 3.4. ServiceNow GRC
  • Feature/Setting: Automated policy compliance workflows; API: "Policy and Compliance Management Integration".
 3.5. Okta
  • Feature/Setting: Automate access reviews for PHI systems; API: "List Application Users".
 3.6. Salesforce Shield
  • Feature/Setting: Automated event monitoring rules; API: "Create Transaction Security Policy".
 3.7. Splunk
  • Feature/Setting: Automated compliance dashboards/alerts; API: "Saved Searches" + Alert Actions.
 3.8. Smartsheet
  • Feature/Setting: Automated checklists for compliance steps; API: "Update Row" with compliance status.
 3.9. DocuSign
  • Feature/Setting: Automating e-signature compliance attestations; API: "Create Envelope".
 3.10. Proofpoint
  • Feature/Setting: Automate email DLP policy scans; API: "Policy API – Get/Update Policies".
 3.11. Qualys
  • Feature/Setting: Automate vulnerability compliance checks; API: "Launch Scan".
 3.12. Slack
  • Feature/Setting: Automated compliance notifications/bots; API: "chat.postMessage".
 3.13. Jira
  • Feature/Setting: Automate compliance ticket creation/escalation; API: "Create Issue".
 3.14. Asana
  • Feature/Setting: Automated compliance action tasks; API: "Tasks Endpoint".
 3.15. Azure Policy
  • Feature/Setting: Automate resource regulatory enforcement; API: "Assignments – Create/Update".
 3.16. Workato
  • Feature/Setting: Automate workflow integration for all compliance steps; API: "Run Recipe".
 3.17. Zendesk
  • Feature/Setting: Automated compliance inquiries and tracking; API: "Tickets API".
 3.18. Dropbox Business
  • Feature/Setting: Automated content classification for PHI; API: "files/list_folder" w/tags.
 3.19. Egnyte
  • Feature/Setting: Automate file audits for regulatory triggers; API: "Audit Report".
 3.20. OneTrust
  • Feature/Setting: Automated privacy impact assessments; API: "Assessments – POST".

Benefits

 4.1. Automates regulatory risk detection and response, reducing human error.
 4.2. Automated records simplify audits and legal defense.
 4.3. Automating reminders and escalations increases compliance training completion.
 4.4. Automatable policy adjustment ensures quick adaptation to new legal changes.
 4.5. Reduces manual compliance workload through full-process automation for medical transcription providers.