Automated version control for design documents

Purpose

1. Automate version control for design documents, ensuring every edit, comment, or approval to architectural files is tracked, securely archived, reverted, or branched under specific project phases or teams.

2. Enable automated audit trail and seamless collaboration, preventing document loss, conflicting edits, or inefficient manual backups for architects and design practitioners.

3. Automate standardized backups, access logs, differential comparisons, and integration with BIM and CAD systems for project transparency and regulatory compliance.

Trigger Conditions

1. File upload or update detected in shared folder or document repository.

2. New project or phase initiation triggers automated versioning space.

3. Team member adds or revises a design file, initiating automated comparison and branch/merge logic.

4. Approval status change or comment addition triggers snapshot and log update.

5. Automatic schedule (hourly, nightly, weekly) generates periodic version snapshots.

Platform Variants

1. Dropbox

• Feature/Setting: File Request/Save and Webhook; automate listening to folder changes, using /files/list_folder and /files/upload API.
  

2. Google Drive

• Feature/Setting: Changes API; automates version snapshot on file edits: use files.watch and revisions.create.
  

3. Microsoft OneDrive

• Feature/Setting: delta API and Webhook Subscriptions; automate event-driven version saving via /delta and /subscriptions.
  

4. Autodesk BIM 360

• Feature/Setting: Data Management API; automate version save and project logs using folders:get and versions:create endpoints.
  

5. Box

• Feature/Setting: Event API; automate file version tracking by subscribing to file_update and new_version events.
  

6. SharePoint Online

• Feature/Setting: List/Library Webhook & Versioning; automate saves with list item update and VersionHistory API.
  

7. Egnyte

• Feature/Setting: Audit Reporting API; automate by monitoring file or folder changes, using /pubapi/v1/fs and /audit/report.
  

8. Asana

• Feature/Setting: Task Attachments API; automate doc versioning upon attachment, using /attachments and /events.
  

9. Slack

• Feature/Setting: Files.upload Event API; automate sending version alerts with files.upload and events API.
  

10. Monday.com

• Feature/Setting: File column API; automate tracking of file changes with change_column_value webhook.
  

11. Notion

• Feature/Setting: Page update event and Version history API; automate archiving pages with PATCH /pages and versions.list.
  

12. GitHub

• Feature/Setting: Repository dispatch workflow; automate architectural doc commits with repos/contents and commit API.
  

13. GitLab

• Feature/Setting: File repository webhook; automate push events, tag/version branches with /repository/files API.
  

14. Zoho WorkDrive

• Feature/Setting: Webhook on file uploads; automate by configuring file update notifications and REST API /v1/files.
  

15. Citrix ShareFile

• Feature/Setting: Notifications API; automate version triggers and document archiving.
  

16. Bluebeam Studio

• Feature/Setting: Studio API; automate project review and snapshot using Studio API’s Events.
  

17. Procore

• Feature/Setting: Documents API; automate versioned save for architectural files via /vapid/documents endpoint.
  

18. Dropbox Paper

• Feature/Setting: Docs API webhooks; automate document update triggers.
  

19. M-Files

• Feature/Setting: ObjectChanged event handler; automate workflow for document edits and versioning.
  

20. AWS S3

• Feature/Setting: PutObject event with S3 Versioning; automate snapshotting using Lambda on file save.
  

Benefits

1. Automates archival, retrieval, and restoration of previous design versions for compliance and auditability.

2. Automates collaboration by orchestrating real-time version syncs and eliminating manual uploads or backup.

3. Reduces risk of data loss by automating file comparison, merging, or rollbacks for design practitioners.

4. Increases workflow transparency by automatedly logging all design modifications, approvals, and feedback cycles.

5. Automates cross-platform integration, enabling architects to work seamlessly across design, documentation, and communication tools.