Digital Asset & Content ManagementPurpose
1.2. Enable automated notifications for teams or customers when maps, atlases, or digital rights are due for expiry or renewal.
1.3. Automator ensures compliance, uninterrupted access, and optimal content licensing in an automated digital asset management lifecycle.
Trigger Conditions
2.2. Asset record updates with new expiry/renewal fields.
2.3. External sync or API call flagging new expiry/renewal events for automation.
2.4. Manual asset status change to "expiring" or "renewal required" triggers automate notifications.
2.5. Incoming webhook from external content provider about asset expiry.
Platform Variants
• Feature/Setting: Use “SendMessage” API to automate SMS expiry alerts to designated numbers.
• Sample: Configure endpoint with asset expiry template and recipient mapping.
3.2. SendGrid
• Feature/Setting: Send email via “Mail Send API,” automating expiry/renewal notices to email lists.
• Sample: Define dynamic template fields for asset, date, and renewal action.
3.3. Slack
• Feature/Setting: Use “chat.postMessage” API for automated channel or DM expiry notifications.
• Sample: Map asset status with Slack user/channel from config or user database.
3.4. Microsoft Teams
• Feature/Setting: Send card notifications via “Create chatMessage in a channel” API.
• Sample: Format JSON payload with asset and renewal info.
3.5. Google Calendar
• Feature/Setting: Insert automated “event” by “calendars.events.insert” for expiry reminders.
• Sample: Create event with notification settings and asset meta-description.
3.6. Jira
• Feature/Setting: Create or update issue via “POST /rest/api/3/issue” for tracking expired assets.
• Sample: Automate ticket generation linked to asset and assigned stakeholder.
3.7. Zendesk
• Feature/Setting: Use “Tickets API” to open expiry-related support tickets automatically.
• Sample: Map asset expiry context to ticket subject/body fields.
3.8. Asana
• Feature/Setting: “Create Task” endpoint automates renewal tasks with asset details.
• Sample: Automate task with due date matching asset expiry.
3.9. Trello
• Feature/Setting: “POST /1/cards” to automate card creation in expiry board or list.
• Sample: Use card labels “expiring soon” and auto-assign member.
3.10. HubSpot
• Feature/Setting: Use “Engagements API” to log expiry/renewal reminders to contact timeline.
• Sample: Automate engagement note with asset reference and renewal CTA.
3.11. Salesforce
• Feature/Setting: Automate “Task” or “Event” using REST API when asset expiry detected.
• Sample: Configure field mapping for asset info and lead/contact assignment.
3.12. Outlook
• Feature/Setting: Send reminder emails or create calendar events via “Graph API”.
• Sample: Automate reminder mail merge with user/asset data dynamically.
3.13. Airtable
• Feature/Setting: Use “Automations” or REST API to generate expiry alerts and mark records.
• Sample: Automatedly update status and trigger emails or Slack notifications.
3.14. Monday.com
• Feature/Setting: Automate item status change and automated notification using API calls.
• Sample: Workflow triggers customizable notifications when expiry field matches criteria.
3.15. Zapier
• Feature/Setting: Automate multi-app notification flow with triggers for expiring assets.
• Sample: Map expiry-flag to downstream action (SMS, email, Slack).
3.16. Google Sheets
• Feature/Setting: Use Apps Script or API to automate expiry checks and row highlights/emails.
• Sample: Script iterates, sending automated notifications for near-expiry dates.
3.17. Dropbox
• Feature/Setting: Automate shared link expiry notifications using “create_shared_link_with_settings”.
• Sample: Map link expiry to user/librarian for download or renewal.
3.18. Box
• Feature/Setting: Use “Webhooks API” to detect file/asset expiry and automate notifications.
• Sample: Configure auto-alerts for upcoming digital content expiry.
3.19. Notion
• Feature/Setting: “Insert Page/Update Page” via API for status and notification log.
• Sample: Automate addition of expiry tag, automated internal note, or task.
3.20. Freshdesk
• Feature/Setting: Use “Create Ticket” API for automated expiry or renewal support case.
• Sample: Automates ticket assignment based on asset owner or department.
3.21. Mailchimp
• Feature/Setting: “Automations API” for targeted expiry/renewal email campaigns.
• Sample: Schedule audience emails triggered by asset expiry filters.
3.22. Pipedrive
• Feature/Setting: Create activity via “POST /activities” to automate asset expiry follow-up.
• Sample: Automator schedules renewal call tasks.
Benefits
4.2. Automation minimizes risk of content downtime, legal lapses, or revenue loss.
4.3. Automating notification flows raises stakeholder accountability and response rates.
4.4. Enables scalable, error-free management of growing digital map stores with robust automation.
4.5. Automation boosts customer trust via proactive, automated communication about vital assets.