Scheduled daily dispatch report to management

Purpose

1. Deliver daily dispatch activity summaries to management listing shuttle schedules, driver logs, vehicle status, passenger counts, and incidents.

2. Ensure compliance with operational KPIs and service SLAs through accurate tracking.

3. Centralize all dispatch communication data into a comprehensive, actionable report.

4. Support resource planning and rapid incident escalation by providing key analytics daily.

Trigger Conditions

1. Automated scheduling at a fixed time (e.g., 7:00 AM UTC, every day).

2. Optionally, conditional trigger if new dispatch or incident data is logged within past 24 hours.

3. Manual override option to dispatch outside the automatic cycle if required.

Platform Variants

1. Microsoft Power Automate

 • Feature/Setting: Recurrence Trigger + Outlook Send Email Action
 • Sample: Configure recurrence for 7:00 AM, aggregate data, send via management email group.

2. Google Apps Script

 • Feature/Setting: Time-driven Trigger + MailApp.sendEmail
 • Sample: Script to compile daily spreadsheet and auto-send.

3. Zapier

 • Feature/Setting: Schedule by Zapier + Email by Zapier
 • Sample: Daily schedule initiates report creation and dispatch.

4. Make (Integromat)

 • Feature/Setting: Scheduler + Gmail/SMTP module
 • Sample: Scheduler runs, fetches dispatch logs, formats, sends to recipients.

5. Salesforce

 • Feature/Setting: Scheduled Flow + Apex Email Service
 • Sample: Flow set for daily execution, delivered via workflow email alert.

6. Oracle Integration Cloud

 • Feature/Setting: Scheduled Orchestration + Email Adapter
 • Sample: Set orchestration for daily extraction, curate report, auto-email.

7. AWS Lambda

 • Feature/Setting: CloudWatch Events Schedule + Amazon SES SendEmail API
 • Sample: Lambda function generates PDF, SES emails report.

8. Twilio

 • Feature/Setting: Studio Flow with Scheduler + SendGrid Email API
 • Sample: Studio initiates report task, SendGrid API emails report.

9. SendGrid

 • Feature/Setting: Scheduled Email API Call
 • Sample: API call with pre-built report attachment sent to distribution list.

10. Slack

 • Feature/Setting: Scheduled Workflow + Incoming Webhook
 • Sample: Workflow posts daily report link to management channel.

11. monday.com

 • Feature/Setting: Automation "Every day" + Email notifications
 • Sample: Board triggers daily summary, sends email through built-in action.

12. HubSpot

 • Feature/Setting: Scheduled Workflow + Internal Email
 • Sample: Workflow set to deliver custom report to users.

13. Smartsheet

 • Feature/Setting: Automated Workflows + Email Row Report
 • Sample: Sheet automation sends filtered daily summary to emails.

14. Asana

 • Feature/Setting: Rules "Due daily" + Email integration
 • Sample: Daily rundown sent to stakeholders via email.

15. Notion

 • Feature/Setting: Automated Integration (Zapier/Make) + Email report
 • Sample: Pull from Notion, compile, email through integration.

16. Jira

 • Feature/Setting: Automation Rule (Scheduled) + Email
 • Sample: Rule compiles tickets/issues, auto-sends summary.

17. Google Sheets

 • Feature/Setting: Apps Script Trigger + MailApp
 • Sample: Script runs daily, attaches CSV/PDF, sends email report.

18. Airtable

 • Feature/Setting: Scheduled Automation + Gmail/Outlook
 • Sample: Daily automation extracts records, sends formatted report.

19. SAP Business Technology Platform

 • Feature/Setting: Scheduler + Email Service
 • Sample: BTP integration fetches SAP transport records, scheduled email delivery.

20. ServiceNow

 • Feature/Setting: Scheduled Job + Notify via Email
 • Sample: Scheduled job sends daily dispatch and incident report.

Benefits

1. Eliminates manual reporting, freeing staff for core functions.

2. Reduces missed communications and delays in management awareness.

3. Consistent, error-free data delivery with audit-ready logs.

4. Enhances management decision-making via rapid, reliable insight.

5. Enables agile response to operations trends and anomalies.