Inventory tracking for accessibility equipment

Purpose

1.1. Automate end-to-end tracking and replenishment of mobility and accessibility equipment (e.g., wheelchair lifts, ramps, assistive devices) for handicapped transportation fleets.
1.2. Automatedly monitor equipment usage, status, repair needs, inventory location, and compliance with accessibility regulations in real-time.
1.3. Automator enables scheduled inspection reminders, automates repair dispatches, and automates ordering of replacement parts or equipment.
1.4. Automates data collection for audits and regulatory reporting required from accessible transport providers.

Trigger Conditions

2.1. Equipment check-in/check-out event by drivers or maintenance staff.
2.2. Low inventory threshold reached for critical accessibility items.
2.3. Equipment maintenance due date or usage cycle completed.
2.4. Fault/error detected by IoT sensor or manual staff input.
2.5. Scheduled inventory audits based on customizable intervals.
2.6. New booking for accessible transport services requiring specific equipment.

Platform Variants

3.1. Twilio
• Feature/Setting: SMS/WhatsApp webhook; automate low inventory alerts to staff; configure SMS Trigger, message: "Reorder Accessible Ramp, Stock=1"
3.2. SendGrid
• Feature/Setting: Automated email API; automate maintenance reminders; configure Transactional Template, trigger on due date
3.3. Salesforce
• Feature/Setting: Inventory object workflow rule; automate creation of maintenance tasks, API: /services/data/vXX.0/sobjects/Task
3.4. Zapier
• Feature/Setting: Inventory Low webhook; automate reorder through workflow; configure "Webhooks by Zapier" Catch Hook
3.5. Google Sheets
• Feature/Setting: App Script automation; automate status updates and summary sheets; configure onEdit(e) Trigger
3.6. Airtable
• Feature/Setting: Automation scripts; automate record update on equipment status; configure "When record matches conditions"
3.7. Microsoft Power Automate
• Feature/Setting: Flow for Teams notification; automate alert to dispatcher channel using Power Automate trigger “When item is modified”
3.8. ServiceNow
• Feature/Setting: Incident API integration; automate repair ticket creation; configure POST /api/now/table/incident
3.9. Slack
• Feature/Setting: Incoming Webhook; automate channel message for missing items; configure Incoming Webhook URL
3.10. Oracle NetSuite
• Feature/Setting: SuiteScript scheduled script; automate inventory reconciliation; configure restlet Script
3.11. QuickBooks Online
• Feature/Setting: Inventory API; automate financial entries for purchased equipment; configure POST /v3/company/{companyId}/item
3.12. Shopify
• Feature/Setting: InventoryLevel API; automate online store stock for spare parts; configure POST /admin/api/2023-01/inventory_levels/adjust.json
3.13. SAP
• Feature/Setting: Plant Maintenance module; automate equipment tracking; use BAPI_ALM_ORDER_MAINTAIN function module
3.14. Freshdesk
• Feature/Setting: Ticket API; automate support request creation on equipment failure; configure POST /api/v2/tickets
3.15. Monday.com
• Feature/Setting: Automation recipes; automate status update on board for equipment movement; configure “When status changes to…”
3.16. Trello
• Feature/Setting: Card creation automation; automate checklist for equipment inspection; configure Butler rule: "when a card is added…"
3.17. AWS Lambda
• Feature/Setting: Scheduled function; automate daily sync of IoT sensor logs to inventory database; configure CloudWatch Events rule
3.18. Google Drive
• Feature/Setting: Automation script; automate reports upload; configure Apps Script function for folder monitoring
3.19. IFTTT
• Feature/Setting: Applet trigger; automate notification to manager when inventory below threshold; configure "If Webhook Trigger then Email"
3.20. Asana
• Feature/Setting: Task automation; automate maintenance schedule; configure “Task due date arrives” rule in project

Benefits

4.1. Automate real-time visibility into accessibility equipment, eliminating manual logs.
4.2. Automates scheduled inspections, reducing regulatory penalties and maintaining compliance.
4.3. Automated replenishment prevents downtime of accessible vehicles due to missing or faulty equipment.
4.4. Automator reduces staff workload by automating repetitive updates, reminders, and reports.
4.5. Improved service reliability and customer confidence through timely, automated interventions.
4.6. Enhanced transparency and historical tracking for audits by automating documentation.