Data access logging and audit trails

Purpose

1.1. Automate capturing, storing, and reviewing all data access events in defense document management systems for security and compliance.
1.2. Automating the creation of immutable audit trails to detect unauthorized access, ensure accountability, and pass government security audits.
1.3. Automated logging of user, time, IP, location, document accessed, and actions taken, to satisfy strict defense documentation requirements.
1.4. Enable automated audit workflows for periodic review and incident response across army installation systems.

Trigger Conditions

2.1. Automated logging on every document access, edit, download, delete, or share event.
2.2. Automation triggered by login/logout or SSO session establishment.
2.3. Trigger automating audit log export to central repository.
2.4. Accordion triggers for access from new devices, locations, or user roles.

Platform Variants

3.1. Microsoft 365 (Graph API)
• Feature/Setting: Automate retrieval of audit logs with /auditLogs/{log_id} endpoint.
3.2. Google Workspace (Admin SDK)
• Feature/Setting: Configure automated access log export with Reports API via /admin/reports/activity/users/all.
3.3. AWS CloudTrail
• Feature/Setting: Automating event capture for S3 GetObject, PutObject and export logs to centralized S3 bucket.
3.4. Splunk
• Feature/Setting: Automate alert and report generation on Data Access events using Audit index and saved searches.
3.5. ElasticSearch
• Feature/Setting: Automator for ingesting logs using Filebeat and querying via _search API for anomalies.
3.6. ServiceNow
• Feature/Setting: Log access incidents automatically with Table API /api/now/table/syslog.
3.7. Salesforce
• Feature/Setting: Automate extraction of Event Monitoring logs via REST API /services/data/vXX.0/sobjects/EventLogFile/.
3.8. Oracle Cloud (OCI Audit)
• Feature/Setting: Use ListAuditEvents API for automating access event collection and review.
3.9. Tableau
• Feature/Setting: Automate access event fetch using Tableau REST API /api/api-version/sites/site-id/serverinfo.
3.10. Okta
• Feature/Setting: Automated user activity logging using /api/v1/logs endpoint for access history.
3.11. IBM QRadar
• Feature/Setting: Automation rule for ingesting logs with REST API /api/siem/offenses.
3.12. Box
• Feature/Setting: Automator for Box Events API /events to track document views and downloads automatically.
3.13. Dropbox Business
• Feature/Setting: Automated export of user activity using /2/team_log/get_events endpoint.
3.14. Slack
• Feature/Setting: Automating audit log monitoring with Audit Logs API /audit/v1/logs for access events.
3.15. GitHub
• Feature/Setting: Automate audit log extraction using /orgs/{org}/audit-log endpoint.
3.16. Atlassian Jira
• Feature/Setting: Automator sending webhooks for issue/document access via Audit Log API.
3.17. SAP
• Feature/Setting: Automated pulling of access logs with SAP Cloud Platform Audit Log API.
3.18. Smartsheet
• Feature/Setting: Automating audit event fetch with /events endpoint in Smartsheet API.
3.19. Citrix ShareFile
• Feature/Setting: Automated reporting on access activity using /odata/v3/auditLogs endpoint.
3.20. Zoho WorkDrive
• Feature/Setting: Automate fetch and review using Activities API for file access.
3.21. NetApp Cloud Insights
• Feature/Setting: Automating export of audit events through RESTful API for storage access tracking.

Benefits

4.1. Automates compliance with defense document handling mandates and standards.
4.2. Automator reduces manual audit workload, increasing accuracy and audit-readiness.
4.3. Automated alerts and reporting drive faster incident detection and response.
4.4. Automation ensures persistent, tamper-resistant access trails for data integrity.
4.5. Automatable auditing cuts investigation times and mitigates internal threats.