Redundant copies creation for compliance

Purpose

1.1. Automate the creation of redundant digital and physical document copies for regulatory, legal, and corporate compliance.
1.2. Ensures long-term archival, disaster recovery, distributed storage, and instant retrieval of critical records.
1.3. Automatedly adheres to international and industry-specific data retention, duplication, and immutability standards.
1.4. Streamlines back-up, geo-redundancy, and compliance auditing by eliminating manual copy-making complexity.

Trigger Conditions

2.1. New document upload/creation within the DMS or ECM.
2.2. Periodic scheduled archival task (e.g., nightly/weekly/monthly).
2.3. On receipt of audit/compliance notification requests.
2.4. Upon detection of workflow completion in document lifecycle management.
2.5. Automated triggers via API webhooks responding to system events, file type matches, or retention rule criteria.

Platform Variants — Example automation function/API usage:

3.1. Microsoft SharePoint
• Feature/Setting: “Document Copy” API – automate file duplication to secondary site collection or cloud.
• API: /_api/site/CreateCopyJobs

3.2. Google Drive
• Feature/Setting: Drive API “Files: copy” endpoint – automator for redundant folder assignment.
• API: POST /drive/v3/files/{fileId}/copy

3.3. Dropbox
• Feature/Setting: /files/copy_v2 endpoint – automate redundant copy creation across team folders.
• API: /2/files/copy_v2

3.4. Box
• Feature/Setting: API “Copy File” – automatedly place copies in compliance folders.
• API: POST /files/{file_id}/copy

3.5. AWS S3
• Feature/Setting: S3 CopyObject API for redundant region/store automation.
• API: CopyObject

3.6. Azure Blob Storage
• Feature/Setting: Copy Blob REST API – automates archiving to secondary containers.
• API: Put Blob

3.7. Google Cloud Storage
• Feature/Setting: Objects: copy – scheduled cross-region copy automation.
• API: POST /storage/v1/b/{sourceBucket}/o/{sourceObject}/copyTo/b/{destinationBucket}/o/{destinationObject}

3.8. Egnyte
• Feature/Setting: Copy File API – automating compliance duplicates across repositories.
• API: /pubapi/v1/fs-content/copy

3.9. M-Files
• Feature/Setting: Automated Workflows – document copy action rules.
• API: VaultObjectOperations.CopyObject

3.10. OpenText Content Suite
• Feature/Setting: Workflow Designer “Copy Document” step – automate redundant archiving.

3.11. Alfresco
• Feature/Setting: REST API /nodes/{nodeId}/copy – automating compliance copies in separate sites.

3.12. IBM FileNet
• Feature/Setting: FileNet Process Automation – create DocumentCopy step in case workflow.

3.13. Citrix ShareFile
• Feature/Setting: CopyFolderItems API – automate multi-region archive duplications.

3.14. DocuWare
• Feature/Setting: Workflow Engine “Copy Document” command – automates external archive redundancy.

3.15. iManage Work
• Feature/Setting: REST “Copy Document” – scheduled copy automation policies.

3.16. NetDocuments
• Feature/Setting: API CopyDocument method – for recurring compliance copy tasks.

3.17. Laserfiche
• Feature/Setting: Workflow “Create Entry” activity – automated copy to redundant vault.

3.18. Nextcloud
• Feature/Setting: WebDAV COPY method or Files API – automate copy to compliance folders.

3.19. Zoho WorkDrive
• Feature/Setting: API “Copy File” – automate team-wide redundant archiving actions.

3.20. OneDrive for Business
• Feature/Setting: Graph API Copy – automated duplication across SharePoint/OneDrive sites.

Benefits

4.1. Automates regulatory compliance by enforcing redundancy of sensitive records.
4.2. Eliminates manual media handling with fully automatable workflows.
4.3. Automator guarantees distribution across multiple secure locations.
4.4. Reduces compliance breach and data loss risks through automation.
4.5. Simplifies audit trails and monitoring via automated system logs.
4.6. Improves storage management and policy enforcement with scheduled automating flows.