Automatic backup of critical documents

Purpose

1. Automate the scheduled and event-driven backup of all business-critical documents to ensure secure, recoverable, and auditable storage across distributed teams and cloud repositories.

2. Automatedly safeguard data by regularly archiving files from primary collaboration platforms, preventing data loss due to accidental deletions, cyber threats, or system failures.

3. Automator provides a fail-safe for document retention policies to stay audit-compliant and supports disaster recovery automation for business continuity planning.

4. Automating redundancy across multiple platforms automates multi-cloud resilience and centralizes document management, reducing manual overhead and mitigating human error.

Trigger Conditions

1. Time-based automation: daily, weekly, or monthly scheduled automations.

2. Event-based automation: new file creation, modification, or upload triggers automated backup instantly.

3. Manual trigger: user-initiated backup enabling ad-hoc automatable archiving.

4. Threshold-based automation: predefined storage or document status triggers backup workflow.

Platform Variants

1. Google Drive

• API: Files.list and Files.export — Automatedly pull updated files and automate push to backup storage.
  
• Feature/Setting: Service accounts and automated triggers for file changes.
  

2. Microsoft OneDrive

• API: drive/root/children and delta — Automate detection of new or modified files and automate export to secondary storage.
  
• Feature/Setting: Automated periodic sync automation.
  

3. Dropbox

• API: files/list_folder and files/download — Automates extraction of critical documents for backup routines.
  
• Feature/Setting: Automated event webhooks on file updates.
  

4. Box

• API: Events and Files endpoints — Automator pulls changes and automates archiving workflows to alternate destinations.
  
• Feature/Setting: Real-time update automating.
  

5. SharePoint

• API: /_api/web/lists/getbytitle, REST endpoints — Automates extraction and backup routines of shared documents.
  
• Feature/Setting: Automate with site webhook triggers.
  

6. Amazon S3

• API: GetObject, PutObject — Automates document offsite backup with event automation.
  
• Feature/Setting: Lifecycle policy-driven automating.
  

7. Azure Blob Storage

• API: List Blobs, Get Blob, Put Blob — Automatable backup routines from and to blob containers.
  
• Feature/Setting: Automated event grid file movement.
  

8. Google Cloud Storage

• API: objects.list, objects.copy — Automates multi-cloud backup flow.
  
• Feature/Setting: Time-based triggers automating redundancy.
  

9. Egnyte

• API: /pubapi/v1/fs/list and download — Automates batch downloading and stores backup externally.
  
• Feature/Setting: Automated scheduled sync.
  

10. Zoho WorkDrive

• API: GET /files, POST /backup — Automates incremental backup workflows.
  
• Feature/Setting: Scheduled job automation.
  

11. Citrix ShareFile

• API: Items and Folders endpoints — Automates real-time and batch backup automation.
  
• Feature/Setting: Delta change polling for automating recovery.
  

12. Slack

• API: files.list, files.info — Automates extraction and archiving of file attachments in channels.
  
• Feature/Setting: Automation on message/file event triggers.
  

13. Notion

• API: GET /v1/pages, GET /v1/blocks — Automates backup of documents and wikis.
  
• Feature/Setting: Automated content change webhook.
  

14. Monday.com

• API: files query — Automated extraction of file columns for backup.
  
• Feature/Setting: Board automation for backup automatable workflows.
  

15. Airtable

• API: GET /v0/{baseId}/{tableName}, attachments extraction — Automates attachment backups.
  
• Feature/Setting: Scheduled automation flows.
  

16. Confluence

• API: /wiki/rest/api/content — Automates downloading space content for backup retention automation.
  
• Feature/Setting: Scheduled export automator.
  

17. Trello

• API: GET /1/cards/{id}/attachments — Automates extraction of card files for backup automation.
  
• Feature/Setting: Power-up automating.
  

18. M-Files

• API: VaultObjectFileOperations — Automates synchronized backup of documents stored in vaults.
  
• Feature/Setting: Event-driven vault backup.
  

19. Alfresco

• API: /alfresco/api/-default-/public/alfresco/versions/1/nodes — Automates batch file extraction for backup.
  
• Feature/Setting: Cron job automating.
  

20. G Suite Admin

• API: Reports API, Drive API — Automated compliance archiving automation for organizational documents.
  
• Feature/Setting: Automated retention and eDiscovery workflow.
  

Benefits

1. Automates business continuity by ensuring all files are recoverable after data loss incidents.

2. Reduces manual intervention, automating repetitive backup tasks for operational efficiency.

3. Automatedly enforces data compliance and retention policies, reducing legal risks.

4. Automator enhances data governance by centralizing storage of critical business files.

5. Supports scalable automation as organizations grow, sustaining robust, automatable document management frameworks.