Electronic signature collection and tracking

Purpose

1.1. Ensure secure, streamlined, and trackable collection of legally binding electronic signatures on adoption-related documents.
1.2. Automate follow-up and reminders to reduce compliance risks and manual delays.
1.3. Centralize document status tracking for compliance audits and regulatory reporting.
1.4. Maintain chain-of-custody logs for signed documents to support evidentiary requirements in family services.

Trigger Conditions

2.1. New adoption case file creation.
2.2. Submission of required forms by adoptive families or agencies.
2.3. Regulatory deadlines approaching or overdue document statuses.
2.4. Manual request by case managers for signature initiation or re-sending.

Platform Variants

3.1. DocuSign
• API: Envelopes: create, send, and track status (`POST /v2.1/accounts/{accountId}/envelopes`)
3.2. Adobe Sign
• API: Agreements: create, send, monitor (`POST /agreements`, `GET /agreements/{agreementId}/signingUrls`)
3.3. HelloSign (Dropbox Sign)
• Endpoint: `/signature_request/send`, monitor using `/signature_request/list`
3.4. PandaDoc
• API: Create and send document (`POST /documents/send`), track with `/documents/{id}`
3.5. SignNow
• API: Create signature invite (`POST /document/{id}/invite`), fetch status (`GET /document/{id}`)
3.6. RightSignature
• API: Send document (`POST /public/v1/documents`) and webhook for status tracking
3.7. OneSpan Sign
• REST API: Package creation and send (`POST /packages`), status (`GET /packages/{packageId}`)
3.8. eversign
• Endpoint: `/document/send`, poll status with `/document/{document_hash}`
3.9. SignEasy
• API: `POST /v1/signatures/request` and `GET /v1/signatures/status`
3.10. SignRequest
• API: Create sign request (`POST /api/v1/signrequest/`), check status (`GET /api/v1/signrequest/{id}`)
3.11. Zoho Sign
• API: Send document (`POST /api/v1/requests`) and fetch status (`GET /api/v1/requests/{request_id}`)
3.12. eSignLive
• REST API: Create/send packages (`POST /api/packages`), track with (`GET /api/packages/{packageId}`)
3.13. KeepSolid Sign
• API: Create signing request (`POST /envelopes`), fetch status (`GET /envelopes/{id}`)
3.14. Signable
• API: Send document (`POST /documents`), get signing status (`GET /documents/{id}`)
3.15. Sertifi
• REST API: Send signature request (`POST /api/signatures`), monitor with (`GET /api/signatures/{id}`)
3.16. Signaturit
• API: Send document to sign (`POST /signature_requests`), check status (`GET /signature_requests/{signature_request_id}`)
3.17. SignWell
• API: Send signature request (`POST /signature_requests`), view status (`GET /signature_requests/{id}`)
3.18. eSign Genie
• API: Send document for signature (`POST /api/document`) and retrieve status (`GET /api/document/{id}`)
3.19. Formstack Sign
• API: Send document (`POST /v2/documents`) and pull status (`GET /v2/documents/{id}`)
3.20. Foxit eSign
• API: Send envelope (`POST /api/v1/envelopes`), check envelope status (`GET /api/v1/envelopes/{envelopeId}`)

Benefits

4.1. Reduce turnaround times on critical family services documentation.
4.2. Provide a real-time dashboard of signature statuses for compliance officers.
4.3. Automate audit trail generation and regulatory reporting processes.
4.4. Improve process transparency and reduce incomplete document errors.
4.5. Safeguard data integrity through secure transmission and tamper-proof logs.