Document & Workflow AutomationPurpose
1.2. Automates the handling, uploading, modification, and approval of architectural documents, policies, standards, meeting minutes, and forms.
1.3. Ensures compliance, version control, and centralized access, while automating repetitive workflows and notifying relevant stakeholders of repository activities.
1.4. Streamlines collaboration, minimizes document silos, and automates communication around workflow changes, deadlines, and approvals.
Trigger Conditions
2.2. Document update, revision, or edit detected.
2.3. Comments or approvals added to a document.
2.4. Deadline or expiry notice for time-sensitive documents.
2.5. Scheduled or ad-hoc repository audit triggers.
Platform Variants
• Feature/Setting: Automate Document Library "Item Added/Modified" trigger; configure via SharePoint REST API to trigger Power Automate flow.
3.2. Google Drive
• Feature/Setting: Automate file change notifications; use Google Drive API `files.watch` for push notifications.
3.3. Dropbox Business
• Feature/Setting: Automate using webhook trigger for `file add/update` via Dropbox API.
3.4. Box
• Feature/Setting: Automate Box "File Uploaded" or "File Updated" webhook; configure notification via Box API events endpoint.
3.5. OneDrive for Business
• Feature/Setting: Automate "File Created/Modified" triggers with Microsoft Graph API subscription for notifications.
3.6. Slack
• Feature/Setting: Automate Slack notification via `chat.postMessage` when central repository events detected.
3.7. Microsoft Teams
• Feature/Setting: Automate message posting to Teams channel via Microsoft Graph `/teams/{id}/channels/{id}/messages` API on document event.
3.8. Trello
• Feature/Setting: Automate card creation or update on new/updated document via Trello API `cards` endpoint.
3.9. Asana
• Feature/Setting: Automate task creation with file attachment link using Asana API `tasks` endpoint after document changes.
3.10. Monday.com
• Feature/Setting: Automate item creation and notification integration with Monday API v2 on document repository actions.
3.11. Notion
• Feature/Setting: Automate new page creation/updation in database with Notion API `pages/create` for every repository update.
3.12. Zendesk
• Feature/Setting: Automate ticket creation for document change events via Zendesk API `tickets` endpoint.
3.13. Salesforce
• Feature/Setting: Automate record creation or chatter notification using Salesforce REST API after document repository changes.
3.14. Airtable
• Feature/Setting: Automate new base row creation with Airtable API on file upload or update event.
3.15. DocuSign
• Feature/Setting: Automate envelope creation or workflow advancement using DocuSign API `envelopes:create`.
3.16. Egnyte
• Feature/Setting: Automate webhook notifications for file system events with Egnyte Public API.
3.17. Smartsheet
• Feature/Setting: Automate row update or alert trigger using Smartsheet API on document repository events.
3.18. ClickUp
• Feature/Setting: Automate task or doc creation with API `tasks` endpoint post repository event.
3.19. Zoho WorkDrive
• Feature/Setting: Automate notifications and file sync with Zoho WorkDrive API webhooks.
3.20. Confluence
• Feature/Setting: Automate page/comment change notification via Confluence REST API `watch`/webhook events.
Benefits
4.2. Automated notifications prevent missed updates, automating reminders and approval workflows.
4.3. Automating document version tracking eliminates confusion and enforces best practices in knowledge management.
4.4. Automates collaboration through seamless third-party integrations, freeing time for higher-value architectural work.
4.5. Enhances accountability and auditability with automated logging of all document-related actions and triggers.
4.6. Minimizes manual errors, speeds up review cycles, and automates response to repository policy breaches.