Automated data backup and archiving

Purpose

1. Ensure all documentation, client records, and compliance-related files in adult foster care services are securely, regularly backed up and archived.

2. Protect sensitive care data from loss due to accidental deletion, hardware failure, or cyber incidents.

3. Maintain long-term accessibility to satisfy regulatory and audit requirements.

4. Automate compliance with policies for document retention mandates in care services.

Trigger Conditions

1. Scheduled: Daily/weekly time-based execution.

2. Event-driven: New file upload, document edit/save, or staff sign-off in record.

3. Threshold-based: When storage reaches pre-defined limit, initiate backup.

4. On-demand: Manual initiation by authorized personnel for ad hoc backups.

Platform Variants

1. Google Drive

• API: Drive API – ‘Files: list’, ‘Files: export’, ‘Files: copy’ for backup routines.
  

2. Microsoft OneDrive

• API: Graph API – ‘/me/drive/root/children’ to fetch, ‘/copy’ to initiate backup, archive to cold storage folder.
  

3. Dropbox

• API: Dropbox API – ‘/files/list_folder’, ‘/files/upload’, ‘/files/move’ for automated archiving.
  

4. Amazon S3

• Feature: S3 PutObject, ListObjects, with scheduled lifecycle transitions to Glacier for archiving.
  

5. Box

• API: Box Content API – ‘/folders/:id/items’, ‘/files/:id/copy’ for backup, retention policy management.
  

6. Egnyte

• API: Egnyte Public API – ‘/pubapi/v1/fs/list’, ‘/pubapi/v1/fs/copy’ for folder and file backup.
  

7. Citrix ShareFile

• API: ShareFile API – ‘Items_Copy’, ‘Items_List’ for backup and archival to designated folder.
  

8. Backblaze B2

• API: B2 Native API – ‘b2_list_file_names’, ‘b2_copy_file’, schedule upload jobs for backup.
  

9. Wasabi Hot Cloud Storage

• API: S3-compatible API – Use ‘PUT Object’, ‘GET Object list’ for scheduled and trigger-based backups.
  

10. pCloud

• API: pCloud API – ‘listfolder’, ‘copyfile’ for automating daily or real-time archiving.
  

11. Nextcloud

• Feature: WebDAV/REST API – Automate file transfers using ‘MOVE’ or ‘COPY’ actions to backup archives.
  

12. MEGA

• API: MEGA SDK – Use ‘fs.list’ for docs, ‘fs.copy’ for backup, automate archival with SDK scripts.
  

13. Synology NAS

• Feature: Synology API (File Station API) – Schedule ‘copy’ jobs or ‘backup tasks’ via ‘SYNO.FileStation.CopyMove’.
  

14. Google Cloud Storage

• API: Storage JSON API – ‘objects.list’, ‘objects.copy’, with Object Lifecycle Management for archiving.
  

15. Azure Blob Storage

• API: Blob Service REST API – ‘List Blobs’, ‘Copy Blob’, setup tiered storage for archiving.
  

16. IBM Cloud Object Storage

• API: S3-compatible API – Use ‘PUT Object’, lifecycle policies for backup and automatic archiving.
  

17. Tresorit

• API: Tresorit API – Automate ‘list’, ‘copy’ within vaults for compliant archiving.
  

18. Zoho WorkDrive

• API: WorkDrive APIs – ‘Files API’, use ‘copy’ endpoints for backup automation, set granular retention.
  

19. Filebase

• API: S3-compatible API – Standard ‘PutObject’, ‘ListObjects’ operations for regular backups.
  

20. OwnCloud

• API: WebDAV API – ‘COPY’, ‘MOVE’ methods for archiving client and compliance documents.
  

21. M-Files

• Feature: REST API – Automate document class ‘Backup’, periodic retrieval and storage in archival vault.
  

22. IDrive

• Feature: Schedule cloud-to-cloud backups using IDrive APIs or command-line backup automation.
  

23. Barracuda Cloud-to-Cloud Backup

• Feature: Use available REST API or policy scheduler to automate archive from Office 365/Google Workspace.
  

Benefits

1. Reduced risk of data loss ensures regulatory compliance and uninterrupted care.

2. Saves staff time, eliminates manual backup errors.

3. Rapid restoration capability in audits or disaster scenarios.

4. Centralizes archival processes, enforcing data retention and lifecycle best practices.

5. Supports encrypted, secure transfer and storage to protect sensitive foster care information.