Digital forms for post-job inspections

Purpose

1.1. Ensure air compressor repairs are documented electronically for audit readiness, legal compliance, client transparency, and internal quality assurance.
1.2. Replace paper forms with secure digital forms submitted immediately after job completion by field technicians using mobile devices, even from remote sites.
1.3. Automate storage, notification, and workflow actions following submission—such as archival in company drives, notifying supervisors, or updating service logs.
1.4. Standardize and structure post-job data including images, signatures, time stamps, and checklists for traceability and reporting.

Trigger Conditions

2.1. Technician marks job as completed in field service app.
2.2. Supervisor schedules a post-inspection review.
2.3. Asset barcode or QR code is scanned using mobile app.
2.4. Inspection reminder sent based on job type, service interval, or detected risk incidents.

Platform Variants

3.1. DocuSign
• Feature: PowerForms API — Configure post-job checklist form, collect signatures and push to repository.
3.2. Kizeo Forms
• Feature: Data Push Webhook — Configure form submission to push inspection data to designated endpoint.
3.3. Microsoft Power Apps
• Feature: Custom Forms — Configure form logic, connect to SharePoint Lists via Power Automate.
3.4. Google Forms
• Feature: Forms API — Configure submit trigger to invoke Cloud Function for further processing.
3.5. JotForm
• Feature: Webhooks — Define webhook on submit to send form data to integrations.
3.6. Typeform
• Feature: Responses Webhook — Configure auto-post on survey completion to inspection logs.
3.7. Zoho Forms
• Feature: Integration Settings — Map form fields to CRM/Desk record via API.
3.8. ProntoForms
• Feature: Data Destination — Push inspection data to SQL/Cloud.
3.9. Formstack
• Feature: Document Automation API — Auto-create inspection PDF and send to compliance archive.
3.10. FastField
• Feature: Dispatch API — Trigger specific post-job forms based on work order completion.
3.11. GoCanvas
• Feature: Workflow Automation — Configure mobile workflow for immediate supervisor review.
3.12. Smartsheet
• Feature: Forms API — Feed unstructured inspection data to service project dashboards.
3.13. Airtable
• Feature: Form View API — Collect form data, auto-update work orders table.
3.14. ServiceNow
• Feature: Flow Designer — Trigger digital inspection checklist on service task closure.
3.15. Salesforce Field Service
• Feature: Flows + Surveys — Launch inspection survey post job close via API.
3.16. Nintex
• Feature: Workflow Cloud Forms — Set automated workflow initiation post-form submission.
3.17. Cognito Forms
• Feature: Zapier API — Post data from form to email, file system, or other apps.
3.18. Wufoo
• Feature: Webhooks Settings — Push submissions to central ticketing or document platform.
3.19. Gravity Forms (WordPress)
• Feature: REST API — Pull/push form data into repair logs and user accounts.
3.20. Monday.com
• Feature: Forms + API — Automate tasks and status updates on receiving new inspection forms.
3.21. PandaDoc
• Feature: Document Automation API — Populate digital inspection templates and get sign-off.
3.22. Trello
• Feature: Forms Power-Up + API — Attach form results as checklists to maintenance boards.

Benefits

4.1. Eliminates manual errors and lost documentation.
4.2. Accelerates compliance with real-time, standardized records.
4.3. Enables instant notification, escalation, or archival on submission.
4.4. Reduces administrative overhead for technicians and managers.
4.5. Enhances audit traceability and customer trust with digital logs.