Backup and archive of class materials and communications

Purpose

1. To automate the backup and archiving of childbirth class materials and all related communications for regulatory compliance, operational continuity, and secure record-keeping.

2. To ensure that all educational content, instructor communications, participant records, and feedback are automatically saved and retrievable by authorized staff.

3. To automate data redundancy, secure archiving in multiple formats, maintain audit trails, and simplify document retrieval for audits or future review.

4. To reduce the risk of manual error, save time, and meet health and wellness regulatory requirements by automating archival processes.

Trigger Conditions

1. New or updated class material upload in content management systems.

2. Outbound or inbound communication in messaging/email platforms.

3. Scheduled archival intervals (e.g., daily, weekly, monthly).

4. Completion of a childbirth education session or participant registration.

5. Receipt of participant feedback or assessment forms.

Platform Variants

1. Google Drive

• Feature/Setting: automate file backup via Google Drive API's "files.create" and "files.copy" endpoints for documents/folders.
  

2. Dropbox

• Feature/Setting: automate automatic archiving using Dropbox API's "files/upload" and "files/list_folder" endpoints.
  

3. OneDrive

• Feature/Setting: utilize OneDrive API's "Create upload session" for large files and "List children" for keeping archived folders organized.
  

4. Microsoft Outlook

• Feature/Setting: automate archiving emails with “/me/messages” and “/me/mailFolders/Archive/messages” API calls.
  

5. Gmail

• Feature/Setting: use Gmail API “users.messages.list” plus “users.messages.modify” for automated label/archival.
  

6. Slack

• Feature/Setting: automate channel message backup with Slack API “conversations.history” and "files.upload".
  

7. Zoom

• Feature/Setting: automate recording backup using Zoom API “cloud-recording.get” and trigger archival after each session via “meeting.ended” webhook.
  

8. Box

• Feature/Setting: automate document backup via Box API’s “files/upload” and “folders/create”.
  

9. Moodle

• Feature/Setting: automate course content export using core_course_export_courses endpoint in REST API.
  

10. Microsoft Teams

• Feature/Setting: automate chat and file backup using Graph API’s “teams/messages/list” and “drive/root/children“.
  

11. Trello

• Feature/Setting: automate card/comment backup via Trello API “GET /1/boards/[id]/cards” with scheduled triggers.
  

12. Asana

• Feature/Setting: automate task/comment archival using Asana API's "GET /tasks" and "GET /stories".
  

13. Notion

• Feature/Setting: scheduled database export automation via Notion API "retrieve a database" and “query a database”.
  

14. Salesforce

• Feature/Setting: automate communication archiving using Salesforce REST API “GET /services/data/vXX.X/sobjects/EmailMessage“.
  

15. HubSpot

• Feature/Setting: automate emails and note backup with CRM API's “GET /crm/v3/objects/emails”.
  

16. Mailchimp

• Feature/Setting: automate campaign backup via Mailchimp API "GET /campaigns" and “GET /reports”.
  

17. AWS S3

• Feature/Setting: automate uploading archives via S3 “PutObject” and ongoing retention with “LifecycleConfiguration”.
  

18. ShareFile (Citrix)

• Feature/Setting: automate file archival via "Items" API and “FolderUpload” endpoints.
  

19. Evernote

• Feature/Setting: automate notes backup using Evernote API's “noteStore.exportNotes” and scheduled batch.
  

20. Zendesk

• Feature/Setting: automate ticket and attachment archiving with Zendesk API’s “tickets.list” and “attachments”.
  

Benefits

1. Ensures automated, error-free, and timely backup and archive of critical childbirth education content and communications.

2. Reduces staff workload by automating repetitive tasks and enhances regulatory compliance through structured document retention.

3. Enhances security and reliability by automating redundancies and encrypted cloud archiving.

4. Enables easy, automated retrieval for audits, participant requests, or internal reviews, streamlining the entire documentation & compliance process.

5. Delivers scalable, automatable workflows that standardize documentation storage as the program grows.