Contribution tracking and reporting automation

Purpose

1.1. Automate full-cycle contribution tracking, donation receipt generation, donor acknowledgment, financial reporting, and compliance confirmation within Apostolic church environments.
1.2. Facilitate data aggregation from multiple channels (cash, online payments, mobile apps), secure record maintenance, trigger thank-you communications, and centralize reporting for audits and transparency requirements.
1.3. Integrate donation activity into member records for accurate giving histories and tithing reports.

Trigger Conditions

2.1. New donation received via online, physical, or mobile channel.
2.2. Recurring scheduled donation processed.
2.3. Manual entry of contribution by administrative staff.
2.4. Bank deposit or transaction detected in linked financial account.
2.5. Donor creating or updating personal contribution profile.

Platform Variants

3.1. Stripe
• Function: Listen for "PaymentIntent.succeeded" webhook.
• Sample: Enable webhook – on success, trigger data sync to donation ledger.

3.2. PayPal
• Feature: "IPN (Instant Payment Notification)" endpoint.
• Sample: Configure listener to record transaction, issue receipt.

3.3. Planning Center Giving
• API: Donations feed API endpoint.
• Sample: Poll for new donations, log and update donor records.

3.4. Tithe.ly
• API: Transactions API endpoint.
• Sample: Fetch donations, trigger acknowledgment workflow.

3.5. Pushpay
• Feature: Transaction Export API.
• Sample: Schedule exports, import new data for reporting.

3.6. Church Community Builder
• API: Give Transactions endpoint.
• Sample: Monitor for new contributions, assign to member profile.

3.7. Breeze ChMS
• API: Contributions endpoint.
• Sample: Sync contribution on insert event, route to reporting module.

3.8. Subsplash Giving
• Feature: Webhook notifications on giving.
• Sample: Parse notification to update internal donor system.

3.9. QuickBooks Online
• API: SalesReceipt endpoint for donations.
• Sample: Create Sales Receipt entry on donation event.

3.10. Xero
• API: Bank Transactions endpoint.
• Sample: Log transaction as donation, update ledger.

3.11. Salesforce Nonprofit Cloud
• API: Data Loader/Jitterbit for Donations object.
• Sample: Upsert new records for each contribution.

3.12. Rock RMS
• Feature: Financial Transactions API.
• Sample: Listen for incoming transactions, auto-create thank you note.

3.13. Blackbaud Raiser's Edge NXT
• API: Gift endpoint.
• Sample: Create new gift entry, reconcile against campaign.

3.14. Google Sheets
• API: Append row function via Sheets API.
• Sample: Insert donation record per trigger event.

3.15. Microsoft Excel (Office 365)
• Feature: Add row using Graph API.
• Sample: Log new donation, timestamp entry.

3.16. Slack
• Feature: Incoming Webhook for notifications.
• Sample: Post real-time donation announcement.

3.17. Mailchimp
• API: Automations Trigger API.
• Sample: Start donor appreciation campaign email on new contribution.

3.18. Airtable
• API: Create record in Donations table.
• Sample: Store new donor info, update running totals.

3.19. Zapier
• Feature: Webhooks + app integrations.
• Sample: Catch contribution event, push to chosen apps.

3.20. Microsoft Power Automate
• Feature: Flow trigger on service connector event.
• Sample: Bridge bank activity to contribution records.

3.21. Google Drive
• API: Create PDF receipt file in donor folder.
• Sample: Automate document generation for audit.

Benefits

4.1. Eliminates manual tracking errors across varied donation channels.
4.2. Ensures timely, personalized donor acknowledgment and compliance with donation reporting.
4.3. Improves financial transparency and accountability.
4.4. Centralizes donor history for deeper stewardship and follow-up.
4.5. Enables real-time reporting and analysis for leadership decision-making.