Online donation receipt emailing

Purpose

1. Automates prompt issuance of digital receipts for online donations to Armenian Apostolic church, ensuring donors receive timely acknowledgment and a record for tax or personal purposes.

2. Reduces manual workload for donation management, automates accuracy, and supports compliance with financial transparency requirements.

3. Ensures each transaction, including one-time or recurring gifts, triggers an automated email receipt with donor details, donation amount, date, and a gratitude message.

Trigger Conditions

1. Donation successfully processed via website or mobile app.

2. Entry or update in donation management system or accounting software.

3. Webhook or API notification from payment processor indicating completed transaction.

4. Manual data import of donor transactions to centralized database.

Platform variants

1. Gmail API

 • Function: automate sending of customized email receipts via Gmail.
 • Setting: OAuth2 service account, ‘users.messages.send’ endpoint, dynamic donor variables.

2. Microsoft Outlook 365

 • Feature: automated email templates using Graph API or Flow.
 • Setting: Flow trigger on new Excel row or SharePoint update, Mail.Send permission.

3. Zoho Mail

 • Feature: API-triggered transactional emails.
 • Setting: ‘/accounts/SendMail’ endpoint with dynamic JSON payload.

4. Mailgun

 • Feature: automate emailing with templates and tracking.
 • Setting: /messages API, HTML template with donor merge fields.

5. SendGrid

 • Feature: automation of receipts via Dynamic Transactional Templates.
 • Setting: API key, /mail/send endpoint, donor merge data.

6. Amazon SES

 • Feature: automating SES SMTP or API send.
 • Setting: Verified sender, /SendEmail API, Lambda trigger.

7. Mandrill

 • Feature: automate transactional receipt emailing for non-profit.
 • Setting: API key, templates, /messages/send endpoint.

8. SparkPost

 • Feature: automating with substitution data and tracking.
 • Setting: API endpoint v1/transmissions with metadata.

9. Postmark

 • Feature: automate donations receipts with templates and tags.
 • Setting: Server Token, ‘email’ API, ‘Templated’ type.

10. SMTP2GO

 • Feature: automated SMTP relay for donation receipts.
 • Setting: SMTP config in donation portal, API fallback for outage.

11. Pabbly Email

 • Feature: automate bulk or single transactional receipts.
 • Setting: API integration via ‘/mail/sendtransactional’ endpoint.

12. Brevo

 • Feature: email automation via transactional API.
 • Setting: API key, /smtp/email endpoint, donor merge fields.

13. Constant Contact

 • Feature: automates follow-up with email receipts.
 • Setting: API v3, triggers on “contact added” event.

14. Salesforce Marketing Cloud

 • Feature: Journey Builder to automate receipt emails on transaction event.
 • Setting: API-driven Entry Event, Email Activity node.

15. ActiveCampaign

 • Feature: automate email sequence upon donation.
 • Setting: Contact added via API; Actions: send email receipt.

16. HubSpot

 • Feature: automate email workflow for donations.
 • Setting: Workflow trigger—form submission; Action: send automated email.

17. PayPal API

 • Feature: automate notification with receipt from payment event.
 • Setting: Webhook/Silent Post listener, ‘Payment completed’ event.

18. Stripe API

 • Feature: automator for receipts from payment_intent.succeeded event.
 • Setting: Webhook handler, sends automated receipt to email.

19. Razorpay

 • Feature: webhooks for automated email receipt delivery.
 • Setting: Payment captured webhook, triggers logic to email donor.

20. QuickBooks Online

 • Feature: automator creates and sends receipts upon recorded donation.
 • Setting: Create a Sales Receipt, then email from QuickBooks API.

Benefits

1. Automates acknowledgment for every online donation, increasing donor trust and satisfaction.

2. Accelerates administrative throughput, frees church staff from repetitive tasks.

3. Enables auditable, automated tracking for financial stewardship and compliance.

4. Minimizes human error, ensures accurate and timely documentation.

5. Supports multi-channel, automatable communication for diverse donor preferences.

6. Optimizes donor lifecycle management via automated engagement and gratitude.